(A) A Cash Change Fund is hereby established for any town officer or employee having a duty to collect cash revenues. Such a fund must be established by a warrant drawn on the appropriate fund in an amount determined by the Town Council. The following Cash Change Fund amounts are authorized by the Town Council:
Cash Change Fund Amounts
| ||||
Name of Account
|
Amount
|
Fund Type
|
Custodian
|
Usage
|
Whiteland Utilities (Drawer #1) | $250 | Cash change | Utilities Clerk | Year round |
Whiteland Utilities (Drawer #2) | $250 | Cash change | Utilities Clerk | Year round |
Whiteland Police Department | $50 | Cash change | Police Secretary | Year round |
(B) Future departments and amounts may be added as determined by the Clerk-Treasurer after approval by the Town Council.
(C) The officer or employee who is charged with the duty of collecting the cash revenues for the amount deemed necessary shall file an accounts payable voucher for approval by the Town Council. Upon approval of the accounts payable voucher, the Clerk-Treasurer shall draw a warrant on the Town General Fund without appropriation, if for civil use, or the Operating Fund of the proper utility, if for utility purposes. The warrant is to be converted to cash and used to make change when collecting cash revenues, and retained by the officer or employee in whose favor the warrant is drawn, who shall be held individually responsible for the custody and safekeeping of such cash.
(D) The entire Cash Change Fund is to be returned to the fund from which it was advanced when the fund is no longer needed or must be returned at the conclusion of each term served by the officer or employee drawing the same.
(Ord. 2016-03, passed 5-9-16)