(A) Fees or charges for attendance at conferences, meetings, seminars, or workshops, as well as event related materials, are reimbursable. Reimbursement for registration fees at meetings or conferences is allowable and must be supported by a receipt. Employees should verify acceptable payment methods with the conference prior to attending. Registration fees should be charged to the employee’s purchasing card.
(B) Receipts are required for reimbursement.
(C) The traveler will not receive and allowance or reimbursement for lodging or food included in registration fees.
(D) If a cancellation charge is incurred, the charge is only reimbursable if the traveler is directed by officials to change travel plans, or if other extenuating circumstances arise. Charges incurred as a result of the traveler failing to notify the event sponsor will be considered a personal expense.
(Res. 14-001, passed 3-24-2014)