(A) Meal expense reimbursement is based on the temporary duty location and is not to exceed the maximum per diem established by the federal government (gsa.gov [U.S. General Services Administration]). Alcohol and entertainment expenses are specifically excluded. If a percentage of the maximum daily rate is used, the traveler may round the calculated amount up to the next whole dollar. Meal reimbursement is allowed when lodging is listed as “gratis” or “no charge.” Travel day per diem is percent of the established per diem. This includes the first and last day of travel.
(B) Employees, non-employees, and officials shall only be reimbursed the cost of meals when there is an overnight stay.
(C) When meals are provided for the traveler, the traveler’s maximum daily rate shall be reduced by the appropriate amount.
(D) Meal and incidental rates vary by location. Examples of incidentals are reasonable fees and tips given to porters, baggage carriers, bellhops, hotel maids, and the like.
(E) Meal expenses for a single-day travel are not reimbursable. Single-day travel is travel without an overnight stay and will not qualify a traveler as being away from home for purposes of receiving non-taxable meal reimbursement.
(Res. 14-001, passed 3-24-2014)