(A) Approval to travel shall be secured in advance by the employee in accordance with these regulations. Under no circumstances should an employee, non-employee, or official travel without proper approval by town officials.
(B) Employees are responsible for submitting an expense form with all supporting documents within five business days.
(C) Reimbursement of travel expenses paid from federal, state, and private grants shall be governed by the terms and conditions of the grant where they differ from those contained in this subchapter. Additionally, reimbursement of travel expenses for contractors shall be governed by the established contract of the contractor, where they differ from those contained in this subchapter. This subchater shall govern, otherwise.
(D) In regards to PCard transactions, employees, non-employees, and officials are responsible for submitting all original, required receipts for travel to the PCard coordinator in accordance with the PCard program policy.
(Res. 14-001, passed 3-24-2014)