(A) Payroll protocols.
(1) Each department head receives and reviews employee time for their department. The department heads subsequently submits approved payroll time to the Executive Assistant to the Mayor for further review, calculation and approval.
(2) The Executive Assistant to the Mayor reviews, calculates, approves and maintains employee time and benefits.
(3) The Executive Assistant to the Mayor then submits approved payroll time to the Mayor. The Mayor subsequently reviews and by signature, approves the payroll time. The Mayor then delivers approved payroll time to the City Clerk-Treasurer.
(4) The City Clerk-Treasurer reviews the approved employee time, calculates payroll and submits approved payroll to the approved payroll contractor.
(5) The approved payroll contractor reviews submitted time and employee payroll and communicates the confirmation to the City Clerk-Treasurer. The City Clerk-Treasurer reviews the totals on the confirmation. The City Clerk-Treasurer approves the disbursement of funds before the approved payroll contractor disburses the funds. The City Clerk-Treasurer then deposits adequate funding in the payroll account to fund employee payroll.
(B) The City Council shall ensure that the person or entity responsible for preparation and processing of payroll is adequately insured and bonded and conforms to best practices and standards in the industry.
(C) The City Council hereby authorizes the Mayor and/or City Clerk-Treasurer to contract with a professional payroll contractor for the service of processing and reporting all payroll preparations in accordance with AR Act 582 of 2015.
(Ord. 480, passed 8-17-15)