20.03(A) Preparation. The
shall prepare an agenda for each meeting that shall be distributed to the Mayor, Commissioners, and the City Attorney as far in advance of the meeting as time for preparation will permit.
20.03(B) Items. Placement and withdrawal of items on an agenda shall be at the discretion of the
. The Mayor and Commissioners may individually request that the
place a particular item on an agenda, but the discretion to do so remains with the
. However, if the Mayor or a City Commissioner desires that the
place a particular item on the agenda but the
recommends against doing so, the Mayor or Commissioner may submit back-up materials to the
who must place them as an item on the "Commissioner Agenda Requests" portion of the next agenda (which, when applicable, shall be at the end of the agenda.) The Mayor or Commissioner requesting the item shall not present at the Commission meeting any evidence or documents regarding the request unless the evidence or documents were provided to the
for distribution to the other members before the close of business at least three business days before the Commission meeting. If, at the Commission meeting, there is a consensus of the
that the item be placed on a future agenda, the
shall abide by that consensus and place the item on the soonest available agenda.
20.03(C) Consent agenda. The
may place resolutions that do not require public hearings on the consent agenda. Any member of the Commission or any member of the public may remove an item from the consent agenda, and it will be considered as a regular agenda item.
20.03(D) Posting of notices, agendas and backup materials. For all meetings subject to the requirements of F.S. § 286.011, and in addition to any applicable
law requirements, the
shall post on the
's website any required notices, agendas, and available backup materials at least 48 hours prior to the applicable scheduled meeting. Any revisions to the agenda, backup materials, or other information received or developed by the
within 48 hours prior to the scheduled meeting shall be posted on the
website as soon as practicable after the
's receipt or development of the agenda materials, and shall be made available for public inspection at the meeting. All meeting notices subject to this Section shall include the date, time, and location of the meeting, the proposed agenda, and all backup materials received or developed in connection with each agenda item.
20.03(E) Exception for Emergency meetings. In those instances where there is a
meeting subject to F.S. § 286.011, scheduled due to an Emergency, and it is not possible to post the meeting notice at least 48 hours prior to the meeting, the
shall be required to post the meeting notice on the
's website at the earliest practicable time. In the written notice calling for the
meeting, the
shall include a detailed statement explaining the
nature of the meeting.
(Am. Ord. 2023-03, passed 5-1-2023)