(a) Meal Expenses for Travel. Except for conference and business meals that are described below, meals will be reimbursed only when overnight lodging is required. Reimbursements for meals, including a fifteen percent (15%) tip, for overnight travelers is authorized at a maximum of sixty dollars ($60.00) per day. The sixty dollars ($60.00) shall be allocated as follows:
(1) Fifteen dollars ($15.00) for breakfast;
(2) Fifteen dollars ($15.00) for lunch; and
(3) Thirty dollars ($30.00) for dinner.
Detailed itemized receipts are required for meals only if the cost exceeds ten dollars ($10.00). There shall be no reimbursement for alcohol and/or alcoholic beverages.
(Ord. 2009-91. Passed 7-16-09.)
(b) Conference Meals. If the registration fee for a conference includes meals, the maximum reimbursement rate shall be reduced as follows:
(1) By fifteen dollars ($15.00), if breakfast is included;
(2) By fifteen dollars ($15.00), if lunch is included;
(3) By thirty dollars ($30.00), if dinner is included;
(4) If more than one meal is included, the appropriate amounts shall be deducted from the daily rate.
(c) Business Meals. Reimbursement is authorized for the cost of business meals and a fifteen percent (15%) tip, including the cost of attending functions of professional organizations.
(d) Meals in High Cost Areas. If travel is required to high cost areas, such as the east coast, Washington D.C., Chicago, Los Angeles, Atlanta, etc. the full day reimbursement rate shall be increased as approved by the Mayor.
Requests for a higher maximum daily rate must be approved by the Mayor prior to travel. (Ord. 2001-178. Passed 12-20-01.)