(a) Effective January 1, 1992, the Director of Finance is hereby authorized to account for the hourly accumulation of earned vacation time on the bi-weekly payroll check of every City employee. Earned vacation time on an hourly basis shall be accumulated and taken by all City employees on the following basis: (Ord. 2001-74. Passed 5-3-01.)
(1) Forty hour employees.
A. 3.08 hours per two-week pay period for each pay of continuous service up to and including the 60th month.
B. 4.62 hours per two-week pay period for each pay of continuous service after the 60th month and up to and including the 120th month. (Ord. 1998-133. Passed 5-'7-98.)
C. 6.16 hours per two-week pay period for each pay of continuous service after the 120th month and up to and including the 180th month.
D. 6.77 hours per two-week pay period for each pay of continuous service after the 180th month and up to and including the 204th month.
E. 7.70 hours per two-week pay period for each pay of continuous service after the 204th month and up to and including the 300th month.
F. 9.23 hours per two-week pay period for each pay of continuous service after the 300th month.
(Ord. 2001-74. Passed 5-3-01.)
(2) Less than forty hour employees. Employees who work less than a 40-hour week will accrue vacation hours pro-rated on the basis of a 40-hour week.
(Ord. 1993-52. Passed 3-18-93.)
(3) Scheduling and accumulation of unused time.
A. All regular full-time and regular part-time employees shall be entitled to time off for vacation as set forth in this section and shall be entitled to use vacation time earned upon its accounting and posting by the Director of Finance as set forth herein.
B. In all departments, vacation time off shall be scheduled with the department head. Scheduling of vacation time shall be coordinated so as to avoid disruption of necessary City services and functions of the specific department.
C. Employees entitled to vacation time off shall file their vacation time request with their department head in accordance with departmental procedures established and dates designated by such department head.
D. If more than one employee in a specific department requests the same time or days off for such vacation and if such time off or scheduling would effect the efficiency of the department, the employee with the most seniority shall have a preference in scheduling subject to the discretion of the department head.
E. All vacation hours earned shall be taken in time off, as it is mandatory that employees take their vacations. No employee shall be paid additional compensation for vacation time not used except as otherwise provided by the Codified Ordinances.
1. No employee shall be permitted to accumulate more in vacation time than they could earn in two years of continuous employment. Any vacation time accumulated in excess of such limit shall be forfeited if not used by the employee.
2. Notwithstanding the foregoing, upon the recommendation of the department head, the Mayor may approve an extension of one year for the purpose of the utilization of excess accumulated vacation time for the following reasons: inability to use such vacation time during the calendar year because of sickness or conflict with medical leave or because of the inability of the employee to use such accumulated vacation because of City work scheduling or emergencies within their department.
(Ord. 1998-178. Passed 12-17-98.)
(b) The Director of Finance is hereby authorized to pay each City employee at the termination of his employment the accumulated vacation time to which he is entitled. Hourly employees shall be paid by multiplying the number of accumulated hours of earned vacation time, times their hourly rate. Salaried employees shall be paid their number of accumulated hours of earned vacation time, times their normal number of work hours per year divided into their yearly salary. (Ord. 1993-52. Passed 3-18-93.)