(a) Any person, upon written request and as provided herein, may obtain reasonable advance notification of all meetings at which any specific type of public business is scheduled to be discussed. Such person may file a written request with the Clerk specifying the person's name; the address and telephone number at or through which the person can be reached during and outside of business hours; the specific type of public business the discussion of which the person is requesting advance notification of; the Municipal body that is the subject of such request; and the number of calendar months that the request covers. Such request may be canceled by request from such person to the Clerk.
Each such written request shall be accompanied by stamped self-addressed envelopes sufficient in number to cover the number of regular meetings during the time period covered by the request and an estimated number of special meetings. The Clerk shall notify in writing the requesting person when the supply of envelopes is running out, and if the person desires notification after such supply has run out such person must deliver to the Clerk an additional reasonable number of stamped self-addressed envelopes as a condition to receiving further notifications.
The Clerk shall provide a standard form to be used for such requests. Such form shall set forth the following general subject matter categories to be checked off by the requesting person:
COUNCIL
A. Regular meetings
B. Special meetings
C. Emergency meetings
D. Caucus meetings
E. Committee meetings
1. Committee of the Whole
2. Finance and Wages
3. Public Grounds, Buildings, Transportation, Recreation and Civil Service
4. Safety, Utilities, Industrial Development and Welfare
5. Sanitation
6. Service, Streets, Sidewalks and Road Drains
7 Zoning, Planning, Building Codes and Legislative
BOARDS AND COMMISSIONS
A. Board of Building and Zoning Appeals
regular meetings
special meetings
B. Planning Commission
regular meetings
special meetings
C. Civil Service Commission
regular meetings
special meetings
D. Industrial Commission
regular meetings
special meetings
E.
(Editor’s Note: This section was repealed by implication.)
F. Youth Commission
regular meetings
special meetings
G. Westlake Tree Commission
regular meetings
special meetings
Such requests may be modified or extended only by filing a complete new request with the Clerk. A request shall not be deemed to be made unless it is complete in all respects, and such request may be conclusively relied on by the City that is the subject of such request and by the Clerk.
(b) The Clerk shall give such advance notification under this section by written notification, or by oral notification, or both, as the Clerk determines.
The contents of written notification under this subsection may be a copy of the agenda of the meeting. Written notification under this subsection may be accomplished by giving advance written notification of all meetings of the Municipal body that is the subject of the request.
(Ord. 1975-177. Passed 12-4-75; Ord. 2020-149. Passed 2-18-21.)