(A) A change order form must document any change order for an approved contract.
(B) Change orders shall require the following authorizations:
(1) When a change of condition or additional work is required to continue the orderly progression of an authorized project, a change order shall be prepared by the department head directing the work to be accomplished at contract unit prices, an agreed upon lump sum price, or as provided for by contract.
(2) Change orders, either singly or in aggregate, or in aggregate with adjustments in individual bid items, for less than $10,000 or up to 10% of the contract price, whichever is greater, and within the appropriated budget, may be authorized by the City Manager after consultation with the respective department head.
(3) (a) Change orders, either singly, or in aggregate, or in aggregate with adjustments in individual bid items, in excess of $10,000 must be preauthorized by the City Council.
(b) Additional contract work outside the scope of work as defined in the contract or in excess of the appropriated budget requires approval by the City Council and a supplemental appropriation.
(4) Notwithstanding the above change order authorizations, the City Manager may authorize emergency changes in work outside the original scope of work or in excess of the appropriated contract.
(a) For the purpose of this section, an emergency condition will exist if the failure to act immediately will endanger the public health, safety, or welfare or will jeopardize the fiscal position of the city.
(b) Such emergency action shall be reported in full to the Mayor and City Council within 72 hours.
(Ord. 36-2022, passed 1-4-2023)