(A) Appointment.
(1) The City Manager is the purchasing agent for the city.
(2) The City Manager may appoint with the advice and consent of the City Council, a designee to act as purchasing agent (hereinafter "purchasing agent").
(3) The purchasing agent shall act under the direction and supervision of the City Manager to review, coordinate, recommend, and authorize all city purchases or encumbrances as set forth in this chapter.
(B) Powers. The purchasing agent shall have the following powers:
(1) Work cooperatively with and assist city departments, offices, and agencies to comply with the purchasing, and procurement regulations as may be established by the City Council and City Manager.
(2) Review and approve, pursuant to the requirements outlined in this chapter, purchase requisitions and contracts for the acquisition of supplies, equipment, or services for purchases in excess of $5,000.
(3) Assure compliance with bidding and purchasing procedures provided in this chapter.
(4) Provide for the transfer of surplus or unused supplies and equipment between departments wherever it can be done effectively.
(5) Maintain adequate bidders' lists, vendors' catalog files, and such other records as may be necessary for efficient purchasing activities.
(6) Recommend to the City Council, under the direction of the City Manager, for adoption of such rules and regulations as may be reasonable and necessary to clarify and implement the provisions hereof, including additional procedures that may be desirable.
(7) Prescribe and update from time to time such forms as may be reasonably necessary for the implementation of this chapter, including, but not limited to, requisitions, purchase orders, and bid forms.
(8) Revise requisitions or estimates of a department's requirements of supplies and contractual services as to quantity, quality, or estimated cost, whenever revision is approved by the department head and deemed to be in the best interests of the city.
(Ord. 36-2022, passed 1-4-2023)