(A) (1) Regular full-time non-platoon employees not covered under bargaining agreements shall accrue vacation credits on an accrual basis consistent with the vacation accrual rates shown below. Each employee shall be subject to a maximum limit on the amount of vacation hours that may be carried on their individual account. Regular full-time employees shall maintain their vacation credit level below their maximum unless they have approval of the City Manager.
Length of Service Vacation Accrual Rate
Less than five years 3.08 hours per pay period
(136 hrs. max. accumulation)
After five years but less 3.385 hours per pay period
than six years (144 hrs. max. accumulation)
After six years but less 4.92 hours per pay period
than twelve years (192 hrs. max. accumulation)
After twelve years but less 5.539 hours per pay period
than fifteen years (208 hrs. max. accumulation)
After fifteen years but less 6.154 hours per pay period
than twenty years (224 hrs. max. accumulation)
After twenty years or more 7.077 hours per pay period
(240 hrs. max. accumulation)
(2) Regular full-time Fire Captains and full-time firefighters shall accrue vacation credits on an accrual basis consistent with the annual totals below. Each employee shall be subject to a maximum limit on the amount of vacation hours that may be carried on his or her individual account. Employees shall maintain their vacation credit level below their maximum unless they have approval of the City Manager.
Length of Service Vacation Accrual Rate
Less than five years 4.312 hours per pay period
(156.8 hrs. max. accumulation)
After five years but less 4.739 hours per pay period
than six years (201.6 hrs. max. accumulation)
After six years but less 6.892 hours per pay period
than ten years (268.8 hrs. max. accumulation)
After ten years but less 7.7546 hours per pay period
than fifteen years (291.2 hrs. max. accumulation)
After fifteen years but less 8.6156 hours per pay
than twenty years period (313.6 hrs. max. accumulation)
After twenty years or more 9.9078 hours per pay period
(336 hrs. max. accu mulation)
(3) Reconciliation of hours. Each year in following the final pay period of the year, employees who have accrued vacation hours in excess of the maximum allowable accumulation will have their accrued vacation hours adjusted to an amount not to exceed the allowable accumulation. All hours exceeding the allowable accumulation will be forfeited at that time. The actual reconciliation date will coincide with the final day of the payroll year.
(4) Pay out. Each year, the City Manager may approve the payout of a portion of an employee's accumulated vacation pay that has been placed in the separate vacation pay bank. Any such conversions shall be at the rate of pay in effect at the time the hours were placed in the bank. Any decision on vacation conversion by the City Manager shall be his or her exclusive management right subject to available appropriations and shall be final.
(5) Retirement. At the time an employee has declared their retirement date in writing, the City Manager may elect to pay out the employee's accumulated vacation pay in installments over a period which includes two payroll years. Installment payments shall be at the discretion of the City Manager based on available budget appropriations, and upon mutual agreement of the employee.
(B) When a regular full-time employee hired before January 1, 1994, completes the minimum number of years of service to qualify for the next higher level in the vacation schedule, the employee shall begin on their anniversary date accruing vacation at the higher rate to which they are entitled and receive a lump sum of vacation hours equal to the differential of the two levels.
(C) When a regular full-time employee hired after January 1, 1994, completes the minimum number of years of service to qualify for the next higher level in the vacation schedule, the employee shall begin on their anniversary date accruing vacation at the higher rate to which they are entitled.
(D) (1) A regular full-time employee of the city, hired after January 1, 1985, who was previously employed by a political subdivision, may claim credit for the service time recognized by such political subdivision for the purpose of granting vacation leave, provided that he or she is employed by the City of West Carrollton within one year of his or her separation from employment with such political subdivision.
(2) To receive credit, the employee, within one year of the date of hire by the City of West Carrollton, must furnish a properly certified letter from the previous employer stating the length of service recognized by said employer for vacation purposes. Service time so certified shall be credited to the employee's record as of the date received by the City of West Carrollton. Service time recognized by the immediately preceding employer only will be honored by the city.
(Ord. 3664, passed 2-11-20)