(A) Whenever a vacancy is to be filled in the civil service of the city, the appropriate department head shall request the Personnel Director to certify the names of the persons standing highest on the applicable eligible list. If no list exists for the particular position classification, the Personnel Director shall schedule an examination at his earliest possible convenience to establish an eligible list.
(B) If the vacancy exists in an entry-level position, the Personnel Director shall certify the names of the top five candidates including ties, remaining on the original appointment eligible list. If more than one position is to be filled, the Personnel Director may certify a list of names that is equal to the number of vacancies plus four, which list shall also include ties. If one or more provisional, probationary or permanent full-time city employee receives a passing score on the examination, the name or names of those employees shall also be certified. When an eligible list is reduced to less than 5 names, or when the list has expired, the Personnel Director may conduct an examination to prepare a new list.
(C) If the vacancy exists in a position to be filled through promotion, the Personnel Director shall certify the names of the top three candidates, including ties, remaining on the promotional eligible list. If more than one position is to filled, the Personnel Director may certify a list of names that is equal to the number of vacancies plus 2, which list shall also include ties.
(D) If the vacancy exists in a position for which there is a current reemployment eligible list, the Personnel Director shall certify the name of the candidate in the highest position remaining on that list. The reemployment list shall expire or be exhausted before names are certified from any other appointment list pertaining to that position classification.
(E) Whenever a certified eligible indicates his unwillingness to accept appointment or has otherwise had his name removed from the eligible list, leaving fewer candidates from which the department head may choose than can normally be certified under divisions (A) through (D) of this section, the Personnel Director shall then certify to the department head the name in the next position on the eligible list.
(F) After receiving the names of those eligible for appointment to a vacancy, the department head shall make his selection and shall notify the Personnel Director of the person recommended for appointment. Although the responsibility of making the recommendation shall lie primarily with the department head, any such recommendation must be approved by the City Manager, as the appointing authority under the City Charter, before becoming official. The Personnel Director shall see that the person appointed is placed on the payroll and shall restore to the eligibility list the names of the other persons who were certified but not appointed.
('70 Code, § 153.06; amend. Ord. 2193, passed 2-26-80; amend. Ord. 2297, passed 12-22-81)