(A) When an invoice is received, the Fiscal Officer will review the invoice and compare to the original purchase order.
(B) A copy of the invoice is then forwarded to the prospective department head for approval for payment.
(C) The department head will sign off on the invoice before payment is processed through the uniform accounting system, either through electronic payment or a warrant.
(D) Once the payment is processed, the original or a copy of the invoice, the payment voucher, or warrant stub and a copy of the purchase order will be attached together and filed by the Fiscal Officer.
(E) All warrants and electronic payments are filed in the monthly files numerically.
(Res. 19-11, passed 8-26-2019)