(A) Pursuant to R.C. § 9.312, the village adopts a policy that it awards contracts where competitive bidding is required to the lowest responsive and responsible bidder.
(B) For purposes of the above policy, a bid shall be considered responsive if the proposal responds to bid specifications in all material aspects and contains no irregularities or deviations from the specifications which would affect the amount of the bid or otherwise give the bidder a competitive advantage.
(C) For purposes of the above policy, the following factors may be considered for purposes of determining if a bidder is responsible:
(1) The experience of the bidder;
(2) The bidder’s financial condition;
(3) The bidder’s conduct and performance on previous contracts;
(4) The bidder’s facilities;
(5) The bidder’s management skills; and
(6) The bidder’s ability to execute the contract properly.
(D) If an apparent low bidder is found not responsive or responsible, such bidder shall be notified by the Village Manager or his or her designee of that finding and the reason for it. Such notice shall be sent by certified mail.
(E) If a contract is awarded to a bidder other than the apparent low bidder or bidders, the Village Manager or his or her designee shall meet with the apparent low bidder or bidders upon the filing of a written protest received within five days of the notification required in division (D) of this section. No final award of the contract shall be made until the Village Manager affirms or reverses his or her previous decision.
(F) This procedure is not subject to R.C. Chapter 119.
(G) The Village Manager is hereby authorized to purchase supplies or materials or to provide for labor under a contract without advertising and competitive bidding, provided that the total expenditure does not exceed $150,000. When the expenditure of funds for the purchase of supplies or materials, or to provide labor for any work to be performed under a contract, exceeds $25,000, such expenditure shall first be authorized and directed by ordinance passed by the Council.
(Res. 2002-020, passed 7-15-2002; Ord. 2016-047, passed 12-5-2016)