Before travel expense reimbursement can be approved that exceeds the maximum amount allowed for an officer or employee the following documentation must be submitted:
A. An estimate of the cost(s) of travel, meals, or lodging if expenses have not been incurred or a receipt of the cost of travel, meals or lodging if the expenses have already been incurred;
B. The name of the individual who received or is requesting the travel, meal, or lodging expense;
C. The job title or office of the individual who received or is requesting the travel, meal, or lodging expense; and
D. The date or dates and nature of the official business in which the travel, meal, or lodging expense was or will be expended. (Ord. 16-17, 12-20-2016)