(A) The personnel manual shall provide for a form upon which a supervisor (including the Clerk/Treasurer) may initiate disciplinary action under this subchapter. A supervisor may act upon the written complaint of another employee or such other information as the supervisor believes may justify disciplinary action.
(B) Supervisors will keep a record of all complaints or concerns in the personnel file of the affected employee sufficient to show the nature of the charge or concern and the manner in which the matter was handled and disposed of. If the charge or concern is determined to be without merit, the file will so reflect.
(C) An employee or citizen may file a formal written complaint alleging misconduct by an employee covered under this code of conduct. The allegation shall be handled under applicable law and procedures, including the Data Practices Act.
(D) Where a formal written complaint is filed against an employee, within 72 hours of the date/time that the incident was initially reported, the original complaint form will be forwarded to the department head that supervises the accused employee. If the department head is the person being accused or when accusations are made against appointed members of boards and commissions, the completed complaint form shall be forwarded to the Clerk/Treasurer. If the Clerk/Treasurer is the subject of the accusation, the original complaint form shall be forwarded to the Council.
(E) Unless confidentiality is provided by law, the person specified in division (D) above shall immediately forward a copy of the complaint form to the accused employee/city official using Form 2 (Employee/Public Official Notification).
(Ord. 09-02, passed 5-12-09)