(a) Any denial of public records requested must include an explanation, including legal authority. If the initial request was made in writing, the explanation must also be in writing. If portions of a record are public and portions are exempt, the exempt portions may be redacted and the rest released. When making public records available for public inspection or copying, the office shall notify the requester of any redaction or make the redaction plainly visible. If there are redactions, each redaction must be accompanied by a supporting explanation, including legal authority.
(b) Those seeking public records will be charged only the actual cost of making copies. The charge for paper copies five cents (5¢) per page after the first twenty-five copies, which are free. The charge for electronic files downloaded to a compact disc is twenty-five cents ($.25) per disc.
(c) A requester may be required to pay in advance for costs involved in providing the copy. The requester may choose whether to have the record duplicated upon paper, upon the same medium in which the public records is kept, or upon any other medium on which the office determines that the record can reasonably be duplicated as an integral part of the office’s normal operations. If the requestor asks for documents to be mailed, they will be responsible for the actual cost of the mailing. This may require the requestor to submit a self addressed stamped envelope or in the case of a large request the requestor will need to call for the cost of mailing and submit payment prior to the request being mailed.
(Ord. 2011-04. Passed 5-2-11.)