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The duties and responsibilities of said board shall include the following:
A. Coordinate the operations conducted within the Depot Facility with all other public, private and nonprofit boards or entities relating to said operations, to include the Municipal Library Board.
B. Maintain a file of completed drawings, plans, specifications and warranty materials concerning the Depot Facility, along with all other appropriate materials; said files shall be under the direct supervision of the City Manager and maintained in the City Hall, although a duplicate set may be kept in the depot.
C. Develop and maintain a research program related to the historic importance of the depot, to include appropriately stored and catalogued newspaper files, photographic collections and oral history materials.
D. Coordinate with the Municipal Library Board and the Waurika Public School System in the development of educational programs related to the depot's historic, cultural, social and architectural significance.
E. Provide an annual recommendation to the City Manager, prior to the preparation of the Municipal budget, concerning the depot's estimated maintenance needs and costs for the coming year, as well as any significant capital improvement needs for the facility and its surrounding area.
F. Monitor the status of the Municipal Capital Improvement Fund created for the depot, and provide specific recommendations for expenditures therefrom; no expenditures from said Depot Fund shall be authorized by the City Commission unless the Waurika Depot Preservation Advisory Board has first been notified. The board may also sponsor or cosponsor, approve of, or conduct appropriate and legal types of fund raising activities for said Depot Fund.
G. Coordinate in the planning of, or initiate the planning of, all programs, activities or efforts relating to the depot, particularly those which involve beautification, development or rezoning of surrounding areas, road improvements adjacent to or affecting the depot, recreational area development, or any type of increased interaction with the area's neighborhoods or the City's Central Business District; in the investigation, review and consideration of all planning, zoning and development activities which affect the depot, the Municipal Planning Commission shall involve and coordinate with the Waurika Depot Preservation Advisory Board, and no final vote, action or recommendation relating thereto shall be taken or made unless the Planning Commission first requests and receives a written recommendation from the Depot Advisory Board (the board shall have 45 days from receipt of said request to provide its written recommendation).
H. Assure that all work done on the depot, including maintenance, is accomplished according to the "Secretary of the Interior's Standards for Historic Rehabilitation" (which are listed below):
1. Compatible Uses: Every reasonable effort shall be made to provide a compatible use for a property which requires minimal alteration of the building, structure or site and its environment, or to use a property for its originally intended purpose.
2. Original Features: The distinguishing original qualities or character of a building, structure or site and its environment shall not be destroyed. The removal or alteration of any historic material or distinctive architectural features should be avoided when possible.
3. Historical Basis For Alterations: All buildings, structures and sites shall be recognized as products of their own time. Alterations that have no historical basis and which seek to create an earlier appearance shall be discouraged.
4. Evolving Significance Of Changes: Changes which may have taken place in the course of time are evidence of the history and development of a building, structure or site and its environment. These changes may have acquired significance in their own right, and this significance shall be recognized and respected.
5. Distinctive Features: Distinctive stylistic features or examples of skilled craftsmanship which characterize a building, structure or site shall be treated with sensitivity.
6. Repairs And Replacements: Deteriorated architectural features shall be repaired rather than replaced, wherever possible. In the event replacement is necessary, the new material should match the material being replaced in composition, design, color, texture and other visual qualities. Repair or replacement of missing architectural features should be based on accurate duplications of features, substantiated by historic, physical or pictorial evidence rather than on conjectural designs or the availability of different architectural elements from other buildings or structures.
7. Surface Cleaning Methods: The surface cleaning of structures shall be undertaken with the gentlest means possible. Sandblasting and other cleaning methods that will damage the historic building materials shall not be undertaken.
8. Archeological Resources: Every reasonable effort shall be made to protect and preserve archeological resources affected by or adjacent to any project.
9. Contemporary Designs: Contemporary design for alterations and additions to existing properties shall be encouraged when such alterations and additions do not destroy significant historical, architectural or cultural material, and such design is compatible with the size, scale, color, material and character of the property, neighborhood or environment.
10. Design Of New Additions: Wherever possible, new additions or alterations to structures shall be done in such a manner that if such additions or alterations were to be removed in the future, the essential form and integrity of the structure would be unimpaired.
I. The board shall have such additional duties and powers as the City Commission may provide, by amending this Code. (2007 Code § 1-39)