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At such time as the Municipal Administrator shall specify, each department, office or agency shall submit work programs for the ensuing fiscal year showing the requested allotments of its appropriation by periods within the year. The Municipal Administrator shall review and authorize such allotments, with or without revision. He may revise such allotments during the year if he deems it desirable and shall revise them to accord with any supplemental, emergency, reduced, or transferred appropriations as provided in Section 6.08 of this Charter.
No payment shall be made or obligation incurred against any allotment or appropriations duly made unless the Finance Officer, or such other person as the Municipal Administrator may designate, first certifies that there is a sufficient unencumbered balance in such allotments or appropriations, and that sufficient funds therefrom are or will be available to cover the claim or meet the obligation when it becomes due and payable. Any authorization of payment or incurring of obligation in violation of the provisions of this Charter shall be void and any payment so made illegal; such action shall be cause for removal of any officer who knowingly authorized or made such payment or incurred such obligation, and he shall also be liable to the Municipality for any amount so paid. However, except where prohibited by law, nothing in this Charter shall be construed to prevent the making or authorizing of payments or making of contracts for capital improvements to be financed wholly or partly by the issuance of bonds or to prevent the making of any contract or lease providing for payments beyond the end of the fiscal year, provided that such action is made or approved by ordinance.
In the final quarter of any fiscal year, no department or office may expend, except for amounts previously encumbered, more than one-fourth of its annual appropriation unless such expenditures have been previously approved by the Municipal Administrator.