(A) Meeting place. All meetings of the Village Board shall be held at the Village Hail in the village.
(B) Regular meetings. Regular meetings shall be held on the second Monday of each month at 7:00 p.m. Adjourned meetings may be held for the purpose of completing unfinished business at such time or times as may be determined by the Board.
(C) Special meetings.
(1) Special meetings may be called by the President, or by any three Trustees, by leaving with the Village Clerk a call in writing, in which call shall be stated the time of holding such special meeting and the purpose for which it is called. The Clerk shall immediately issue a written notice of such meeting and deliver it to the Trustees.
(2) No business shall be transacted at any special meeting except such as is mentioned in the notice calling the same, and no prior vote of the Board shall be reconsidered or rescinded at a special meeting unless at such special meeting there be present as large a number of Trustees as were present when such vote was taken.
(D) Closed meetings.
(1) As authorized by § 2(C) of the Open Meetings Act, 5 ILCS 120/2(C), the Board may hold a closed meeting to consider any of the following subjects:
(a) The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity;
(b) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees;
(c) The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance;
(d) The purchase or lease of real property for the use of the Village, including meetings held for the purpose of discussing whether a particular parcel should be acquired;
(e) The setting of a price for sale or lease of property owned by the public body;
(f) The sale or purchase of securities, investments, or investment contracts;
(g) Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, the public, or public property;
(h) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting;
(i) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq., if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member;
(j) Correspondence and records that may not be disclosed under Section 11-9 of the Illinois Public Aid Code, 305 ILCS 5/11-9, or that pertain to appeals under Section 11-8 of the Illinois Public Aid Code, 305 ILCS 5/11-8;
(k) Meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents, when the discussion involves internal control weaknesses, identification of potential fraud risk areas, known or suspected frauds, and fraud interviews conducted in accordance with generally accepted auditing standards; or
(l) Discussion of minutes of meetings lawfully closed under this division, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes.
(2) Final action. No final action may be taken at a closed meeting. Final action shall be conducted at an open meeting preceded by a public recital of the nature of the matter being considered and other information that will inform the public of the business being conducted.
(E) Public notice.
(1) Annual notice of meetings.
(a) The Village Clerk shall give public notice of the schedule of regular meetings at the beginning of each fiscal year and shall state the regular dates, times, and places of such meetings.
(b) The notice of an annual schedule of meetings shall be placed on the village's website and remain on the website until a new public notice of the schedule of regular meetings is approved.
(c) If a change is made in regular meeting dates, at least ten-days' notice of such shall be given by publication in a newspaper of general circulation in the area in which such body functions.
(2) Agendas.
(a) An agenda for each regular meeting shall be posted at the Village Hall at least 48 hours in advance of the holding of the meeting and on the village's website.
(b) The agenda posted on the website shall remain there until the regular meeting is concluded.
(c) Any agenda required under this Section shall set forth the general subject matter of any resolution or ordinance that will be the subject of final action at the meeting.
(d) The requirement of a regular meeting agenda shall not preclude the consideration of items not specifically set forth in the agenda.
(e) The Village Clerk shall ensure that at least one copy of any requested notice and agenda for the meeting is continuously available for public review during the entire 48-hour period preceding the meeting. Posting of the notice and agenda on the village's website satisfies the requirement for continuous posting.
(3) Notice of special meetings. Public notice of any special meeting except a meeting held in the event of a bona fide emergency, or of any rescheduled regular meeting, or of any reconvened meeting, shall be given at least 48 hours before such meeting, which notice shall also include the agenda for the special, rescheduled, or reconvened meeting, but the validity of any action taken by the public body which is germane to a subject on the agenda shall not be affected by other errors or omissions in the agenda.
(4) Reconvened meetings. The requirement of public notice of reconvened meetings does not apply to any case where the meeting was open to the public and it is to be reconvened within 24 hours, or an announcement of the time and place of the reconvened meeting was made at the original meeting and there is no change in the agenda.
(5) Emergency meetings. Notice of an emergency meeting shall be given as soon as practicable, but in any event prior to the holding of such meeting, to any news medium which has filed an annual request for notice.
(6) News media notice. The Village Clerk shall supply copies of the notice of its regular meetings, and of the notice of any special, emergency, rescheduled or reconvened meeting, to any news medium that has filed an annual request for such notice. Any such news medium shall also be given the same notice of all special, emergency, rescheduled or reconvened meetings in the same manner as is given to members of the Board provided such news medium has given the public body an address or telephone number within the territorial jurisdiction of the public body at which such notice may be given.
(F) Quorum. A majority of the Board of Trustees shall constitute a quorum to do business. A quorum of members of the Board must be physically present at the location of an open meeting in order to transact business.
(G) President. The President shall preside at all meetings of the Board, but shall not vote except in case of a tie, when he or she shall give the deciding vote.
(1977 Code, § 1-5-2) (Ord. 2, passed - -)