At any time of any reportable transaction other than renewals, extensions or redemptions, every licensee must immediately record in the English language the following information by using ink or other indelible medium on forms or in a computerized record approved by the Police Department:
(A) A complete and accurate description of each item including, but not limited to any trademark, identification number, serial number, model number, brand name or other identifying mark on the item;
(B) The purchase price, amount of money loaned upon, or pledged therefore;
(C) The maturity date of the transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges;
(D) Date, time and place the item of property was received by the licensee, and the unique alpha and/or numeric transaction identifier that distinguishes it from all other transactions in the licensee’s records; (The identifiers shall be consecutively numbered and for the purpose of the reporting requirements under § 122.41 shall include any identifiers that may have been voided for any reason.)
(E) Full name, residence address, residence telephone number and date of birth of the person from whom the item of property was received;
(F) The identification number and state of issue for any of the following forms of identification of the seller:
(1) Current valid drivers license;
(2) Current valid Minnesota identification card; and
(3) Current valid photo identification card issued by another state.
(G) The signature of the person identified in the transaction;
(H) A color photograph or color video recording of:
(1) Each customer involved in a billable transaction;
(2) Each item pawned or sold that does not have a unique serial or identification number permanently engraved or affixed;
(3) If a photograph is taken, it must be at least two inches in length by two inches in width and must be maintained in a manner that the photograph can be readily matched and correlated with all other records of the transaction so that they relate; (The photographs must be available to the Chief of Police, or the Chief’s designee, upon request. The major portion of the photograph must include and identifiable front facial closeup of the person who pawned or sold the item. Items photographed must be accurately depicted. The licensee must inform the person that he or she is being photographed by displaying a sign of sufficient size in a conspicuous place in the premises.)
(4) If a video photograph is taken, the video camera must zoom in on the person pawning or selling the item so as to include an identifiable close up of that person’s face; and (Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person that he or she is being video taped orally and by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed video tape for three months unless requested by the Police Department to keep the tape longer.)
(5) Within 60 days after notification by the Police Department, the color photograph requirements under this division shall be fulfilled by submitting the photographs as digital images, in a format specified by the Police Department, electronically cross referenced to the reportable transaction they associated with notwithstanding the digital images may be captured from required video recordings. This provision does not alter or amend the requirements hereof.
(I) Renewals, extensions and redemptions; and (For renewals, extensions and redemptions, the licensee shall provide the original transaction identifier, the date of the current transaction and the type of transaction.)
(J) The record required hereunder must at all reasonable times be open to inspection by the Police Department. Data entries shall be retained for at least three years from the date of transaction. Entries of required digital images shall be retained a minimum of 90 days.
(Ord. 781, passed 12-4-01)