(a) This section shall apply in all contract matters to which the Village is a contracting party wherein the total cumulative effect of said contract binds the Village to pay total obligations in an amount that exceeds twenty-five thousand dollars ($25,000.00) for the project and/or contractual obligation, subject to the provisions division (b) of this section.
(b) That all contracts that result in a cumulative cost to the Village of an amount that exceeds twenty-five thousand dollars ($25,000.00) must be made by the Legislative Authority of the Village and shall be executed in the name of the Village and signed on its behalf by the Mayor and the Village Clerk of Council, except where the contract is for equipment, services, materials, or supplies to be purchased under Ohio R.C. 125.04, 713.23(D), or 5513.01, available from a qualified nonprofit agency pursuant to Ohio R.C. 4115.31 through 4115.35, or required to be purchased from a qualified nonprofit agency under Ohio R.C. 125.60 through 125.6012, when any expenditure, other than the compensation of persons employed in the Village, exceeds twenty-five thousand dollars, such contracts shall be in writing and made with the lowest and best bidder after advertising once a week for not less than two consecutive weeks in a newspaper of general circulation within the Village. The legislative authority may also cause notice to be inserted in trade papers or other publications designated by it or to be distributed by electronic means, including posting the notice on the Legislative Authority's internet web site. If the Legislative Authority posts the notice on its web site, it may eliminate the second notice otherwise required to be published in a newspaper of general circulation within the Village, provided that the first notice published in such newspaper meets all of the following requirements:
(1) It is published at least two weeks before the opening of bids;
(2) It includes a statement that the notice is posted on the Legislative Authority's internet web site;
(3) It includes the internet address of the Legislative Authority's internet web site;
(4) It includes instructions describing how the notice may be accessed on the Legislative Authority's internet web site.
The bids shall be opened and shall be publicly read by the Clerk of the Village or a person designated by the Clerk at the time, date, and place specified in the advertisement to bidders or specifications. The time, date, and place of bid openings may be extended to a later date by the Legislative Authority of the Village, provided that written or oral notice of the change shall be given to all persons who have received or requested specifications no later than 96 hours prior to the original time and date fixed for the opening.
(c) Council may, by majority vote, authorize the Mayor to enter into any contract, without bid where the contractual obligation totals twenty-five thousand dollars ($25,000.00) or more and less than fifty thousand dollars ($50,000.00).
(Ord. 2013-4. Passed 2-19-13; Ord. 2014-5. Passed 6-17-14.)