(a) Council hereby adopts and makes effective rules and regulations for the use of the Community Hall or Multi-purpose Room consisting of subsections (d) through (q) hereof.
(b) The use of the Community Hall and the Multi-purpose Room for Village, civic or community organizations and for other public purposes shall be subject to all rules and regulations.
(c) Notwithstanding the provisions of subsections (e)(1) and (e)(2) hereof, Council recognizes that the following Village civic or community organizations currently have Council’s permission to use the Community Hall and Multi-purpose Room for meetings and hereby declare that such use may continue, subject to all other rules and regulations:
(1) Walton Hills Men's Club;
(2) Walton Hills Women's Club;
(3) Walton Hills Club Co. (dba Walton Hills Lake);
(4) Walton Hills Citizens League;
(5) Walton Hills Fifty-Plus Club;
(6) Walton Hills OWL;
(7) Any of the various departments of government of the Village of Walton Hills.
(d) No meetings for the Village, civic or community organizations shall be permitted in the Community Hall or Multi-purpose Room, on days, nights or hours that Council or the Mayor, may declare necessary for the exclusive use of Village business.
(e) (1) Any organization desiring to use the Community Hall or Multi-purpose Room shall petition Council, in writing, for permission, indicating in such petition the name of the organization, its purpose, the rules for membership therein and the names and addresses of its officers.
(2) Permission for use of the Community Hall or Multi-purpose Room shall be given in writing and signed by the Mayor with Council’s consent.
(3) Council reserves the right to cancel the permit of any organization.
(4) The Mayor, for good cause, may suspend the permit of any organization until the next regular or special Council meeting, including those organizations stated in subsection (c) above. Good cause shall include, but shall not be limited to, failing to properly clean up after any meeting, violation of any rule or regulation, or conducting illegal or discriminatory activity.
(f) (1) Council delegates to the Mayor and/or his designee all duties and responsibility of scheduling the use of the Community Hall and Multi-purpose Room. The Mayor or his designee shall keep a current calendar posted in the Community Hall and Multi-purpose Room.
(2) Each organization authorized by Council to use the Community Hall or Multi-purpose Room shall apply to the Village Mayor or his designee for a meeting date and time.
(3) On or before June 1 of each year, the Mayor or his designee shall notify each organization listed in subsection (c) herein in writing, that it may reapply for the use of the Community Hall or Multi-purpose Room. Failure to make such application shall be cause to cancel the organization's permit.
(4) All schedules shall be subject to the provisions of subsection (d) hereof.
(g) No person shall give, loan or distribute keys to the Community Hall or Multi-purpose Room to any organization or person permitted to use the Hall. Access shall be provided only by Village officials.
(h) No beer or intoxicating liquors of any kind are permitted in the Community Hall. Beer and intoxicating liquor are permitted in the Multi-purpose Room with a permit from the State of Ohio.
(i) Noise should be kept at a minimum. Where more than one organization is scheduled for the same date and time, each organization shall conduct its affairs in such a manner as to respect the rights of the other.
(j) No animals shall be allowed in the Community Hall or Multi-purpose Room except service animals trained to provide support to a person with a disability in attendance at the Community Hall or Multi-purpose Room. Other animals may be permitted in the Community Hall or Multi-purpose Room upon the written authorization of the Recreation/Community Life Director, or the Mayor.
(k) Each organization shall leave the premises in a clean condition.
(l) Smoking is not permitted anywhere in the Village Buildings or grounds.
(m) Expenses incurred by the Village for any unusual clean-up or repair, shall be billed to the organization so using the facilities. Such expenses shall be due within 30 days.
(n) The kitchen facilities for the Community Hall or Multi-purpose Room are available for the use of the organization, provided the kitchen is left in a clean and sanitary condition. If the refrigerator is used, all food left over by the organization must be removed after each event and the refrigerator left in a clean condition.
(o) Any damage to the Community Hall or Multi-purpose Room or to the furniture or facilities therein, shall be reported by the organization to the Mayor or his designee and Village Council. The organization shall reimburse the Village for the cost of repairing the facility or furniture. Each organization shall be responsible for the conduct of its members in the use of the facilities.
(p) The Village assumes no liability for loss of or damage to the property of any organization or any of its members, or liability for injury or death to any organization member or guest arising out of the use of the facilities or the parking lot adjoining thereto.
(q) All youth organizations must have an adult 21 years old or older present when using the Community Hall or Multi-purpose Room.
(r) Only residents of the Village may rent the Community Hall or Multi-purpose Room.
(s) Notwithstanding anything contained herein, the Community Hall or Multi-purpose Room shall not be to conduct any business, the profit from which inures to any private individual and/or private business. In addition, the Community Hail or Multi-purpose Room shall not be used for political fundraising events. Except as otherwise provided herein, this provision shall not be construed to prohibit fundraising activities of any organization recognized as a tax-exempt organization in subsection (c) herein or under the United State Internal Revenue Code.
(t) All resident organizations and/or resident groups or residents using the Community Hall or Multi-purpose Room shall be required to provide a security deposit, the amount to be determined by Council. Any and all costs incurred by the Village for cleaning, garbage removal, repairs or the like, shall be deducted from said deposit. The cost for the rental shall be determined from time to time by Council.
(u) Any and all organizations, groups or persons using the Community Hall or Multi-purpose Room, shall, at their expense, provide security personnel as approved by the Police Chief or his/her designee. The Police Chief or his/her designee, may waive the security personnel requirement if, in his/her discretion, he/she determines no security risk exists at the gathering.
(Ord. 2007-1. Passed 2-20-07; Ord. 2009-19. Passed 6-16-09; Ord 2012-15. Passed 6-19-12; Ord. 2012-28. Passed 12-18-12; Ord. 2017-8. Passed 4-18-17; Ord. 2017-11. Passed 6-20-17; Ord. 2018-10. Passed 5-15-18; Ord. 2022-3. Passed 3-15-22.)