(A) A person seeking a parade, race or public assembly permit shall file an application with the Chief of Police or Town Manager on forms provided by the town and the application shall be signed by the applicant under oath. In order to ensure the timely appeal in the event of a permit denial, it is recommended that applications be filed at least 60 days prior to the event. Nevertheless, any application filed within the minimum filing periods prescribed in division (B) below shall be processed during business hours.
(B) For single, nonrecurring parades/races or public assemblies, an application for a permit shall be filed with the town as follows:
(1) At least seven business days in advance of the proposed event for parades or races of less than 200 participants and less than 30 vehicles and animals;
(2) At least ten business days in advance of the proposed event for parades or races of 200 or more participants or 30 or more vehicles and animals;
(3) At least five calendar days in advance of the proposed event for public assemblies of less than 100 participants which will not interfere with the normal flow or regulation of vehicular traffic;
(4) At least seven business days in advance of the proposed event for public assemblies of 100 or more participants or which will, regardless of size, interfere with the normal flow or regulation of vehicular traffic; and
(5) No application shall be filed more than 180 days before the parade, race or public assembly is proposed to commence.
(C) For parades, races or public assemblies held on a regular or recurring basis at the same location, a separate permit shall be required for parades, races or public assemblies for each two-week period.
(D) For parades, races or public assemblies held on a regular or recurring basis at the same location, an application for a permit covering all such parades, races or public assemblies during that calendar year may be filed with the Chief of Police or Town Manager at least 60 and not more than 180 days before the date and time at which the first such parade, race or public assembly is proposed to commence. The Chief of Police or Town Manager may waive the minimum 60-day period after due consideration of the factors specified in division (B) above.
(E) The application for a parade, race or public assembly permit shall set forth the following information in writing:
(1) The name, address and telephone number of the person seeking to conduct such parade, race or public assembly; this person should be the person in charge or Chairperson of the parade, race or public assembly;
(2) The names, addresses and telephone numbers of the headquarters of the organization for which the parade, race or public assembly is to be conducted, if any, and the authorized and responsible heads of the organization;
(3) The requested date(s) of the parade, race or public assembly;
(4) The location of the parade, race or public assembly and the route to be traveled, including the starting point and the termination point;
(5) The hours when such parade, race or public assembly will start and terminate;
(6) The statement as to whether the parade, race or public assembly will occupy all or only a portion of the width of the streets or sidewalks proposed to be traversed;
(7) The location by street of any assembly areas for such parade, race or public assembly;
(8) The time at which units of the parade, race or public assembly will begin to assemble at any such area;
(9) The intervals of space to be maintained between units of such parade or public assembly;
(10) If the parade, race or public assembly is designed to be held by, or on behalf of, any person other than the applicant, the applicant for such permit shall file a letter from that person with the Chief of Police or Town Manager authorizing the applicant to apply for the permit on his or her behalf;
(11) The type of parade, race or public assembly, including a description of activities planned during the event;
(12) A description of any sound amplification equipment to be used in connection with the parade, race or public assembly;
(13) The approximate number of participants (spectators are by definition not participants), including the type and number of animals and vehicles;
(14) The approximate number of spectators reasonably anticipated;
(15) A designation of any public facilities or equipment to be utilized;
(16) Where the event is in an area covering two blocks or less of sidewalks, streets or other public property, the addresses of any properties that abut the location of the parade, race or public assembly;
(17) Where the event is in an area covering two blocks or less of sidewalks, streets or other public property, a signed statement by the permit applicant stating that all the addresses of any properties that abut the location of the parade, race or public assembly, have received notification of the event; and
(18) Any additional information that the Chief of Police or Town Manager finds reasonably necessary to a fair determination as to whether a permit should issue.
(Ord. O-2007-21, passed 10-2-2007)