(a) The Architectural Board of Review shall be comprised of five (5) members, one of whom shall be the Mayor, one of whom shall be a member of Council appointed by his fellow Councilmen at the Organizational meeting of Council, and the remaining three (3) members shall be electors appointed by the Mayor, subject to confirmation by a majority of the members of Council.
(b) In addition to the five (5) members of the Architectural Board of Review, there shall be at least two (2) Architect Advisors to the Board. The Mayor shall, subject to confirmation by a majority of the members of Council, appoint at least two (2) Architect Advisors to advise the members of the Board. Architect Advisors must be licensed and registered architects in the State of Ohio and may reside outside the Village. Architect Advisors have no vote on matters before the Board. Architect Advisors shall, in addition to attending Board meetings, perform inspections as requested by the Village.
(c) The Architect Advisors are independent contractors of the Village and shall serve at the pleasure of the Mayor. The Architect Advisors shall receive such compensation as the Council shall determine by motion of Council, and the Mayor is authorized to enter into an agreement, prepared by the Law Director, with each Architect Advisor.
(d) The Architectural Board of Review shall hold regular monthly meetings at the Council Chambers of the Village of Waite Hill, and such special meetings as the Board may determine or at the call of the Chairman. Notice of all such meetings shall be given according to law. The Board may schedule such site visits as may be necessary. As formal deliberations should be held in a public forum, the Board shall not deliberate about the project while on-site, but Board members may solicit and receive information while on-site.
(e) The Architectural Board of Review shall keep minutes of its proceedings, showing the vote of each member on each question or, if absent or failing to vote, indicate such fact, and shall also keep records of its examinations and other official actions. Approval, conditional approval or disapproval of an application shall be by majority vote of all the members thereof. The Board shall have power from time to time to adopt, amend, and repeal rules and regulations not inconsistent with the laws of the State of Ohio and the Village ordinances governing its procedure under the provisions of this chapter, and for the purpose of carrying into effect the standards outlined in this chapter.
(f) Notice of the first consideration by the Board of a proposed new residence shall be mailed to all abutting property owners and the owner(s) of property across the street from the property upon which the project will be constructed. The notice shall state that a new residence is proposed to be constructed on the property and that plans for the residence may be reviewed at Village Hall during regular business hours, or a digital copy of the submitted materials may be transmitted via email to any person who requests such a copy. The notice shall be mailed at least five (5) days prior to the meeting where the project is first considered, and the Secretary shall maintain proof of such mailing. Persons entitled to notice under this section may request further notice by mail or e-mail of any subsequent consideration of the project, which notice shall be mailed or e-mailed at least five (5) days prior to the subsequent meeting at which the project is considered.
(g) A quorum of the Board shall include at least three (3) members and one Architect Advisor, and the approval of any project shall require the affirmative vote of at least three (3) members. (Ord. 2016-9. Passed 3-13-17.)