(A) Office established. The office of Clerk-Treasurer shall be combined with a new office entitled City Administrator. The duties of the City Administrator shall include the duties of the Clerk-Treasurer as delineated in M.S. §§ 412.141 and 412.151, as they may be amended from time to time, and such other appropriate duties as may be imposed upon the City Administrator by the Council.
(B) Appointment. The City Administrator shall be appointed by a majority vote of the Council and shall serve at the pleasure of the Council. Removal from the position shall be by affirmative vote of the majority of the members of the Council. The selection of the City Administrator shall be based on education and administrative experience, and shall have experience and knowledge in the area of government or business administration.
(C) Contract. The Council may enter into such employment agreement with the City Administrator as it shall deem necessary or desirable in order to further implement the appointment of the City Administrator.
(D) Duties. The City Administrator shall be the chief administrative officer for the city and he or she shall be responsible to the Council for the proper administration of all affairs of the city, which duties shall include the following:
(1) Direct and perform the actual day to day supervision and control of the administrative affairs of the city;
(2) Compile and prepare all necessary data and information to aid the Council in making decision; assist the Council in coordinating, administering, and implementing decisions in regard to requests and problems of municipal concerns; research and assist the Council in developing and recommending solutions thereto; and coordinating efforts through directives to other departments, other agencies, and the general public;
(3) Coordinate enforcement of all laws of the state, provisions of this code of ordinances, and resolutions in cooperation with the Chief of Police and other appropriate department heads of the city;
(4) Advise and report to the Council when requested on matters of governmental and public policy and to that end keep informed of the latest administrative practices;
(5) Prepare and recommend to the Council a single consolidated budget including statements relating to projected revenue, proposed sources of revenue, and all proposed expenditures to be made and obligations incurred by the city in the forthcoming fiscal year. The city department heads will work with the City Administrator in the preparation of the proposed budgets;
(6) Administer all capital improvement projects and service programs as approved by the Council in conjunction with the appropriate department heads. The Council may, in its sole discretion, delegate the administrative authority to other department heads as it deems appropriate;
(7) In conjunction with the Council and the appropriate department heads, establish such administrative policies and procedures as may be necessary to ensure the proper and efficient operation of all departments and divisions of the city. The City Administrator shall, upon prior Council direction or approval, issue administrative orders to carry out such policies and procedures consistent with state law, provisions of this code of ordinances, and Council policy;
(8) Recommend to the Council the approval or disapproval of all applications for licenses or permits, in conjunction with the appropriate department heads, after an appropriate investigation of the application;
(9) Stay abreast of development in the public administrative field and cooperate with governmental units and municipalities on matters of mutual interest;
(10) Supervise/manage the conduct of local elections in accordance with the prescribed laws and regulations; and
(11) Perform such other duties as may be required by the Council personnel.
(E) City Administrator acting on behalf of personnel officer for the city.
(1) The City Administrator, together with the appropriate department head, shall interview all probationary permanent full-time employees, and shall make recommendations to the Council for their hiring, promotion, or demotion or suspension.
(2) Should a department head suspend an employee upon an emergency basis, he or she shall notify the City Administrator within 12 hours of the suspension and the City Administrator shall then notify the Council and shall make recommendations to the Council as set forth above.
(3) All final determinations with regard to personnel policies shall be made by the Council.
(4) The City Administrator shall be responsible for keeping the Council informed of personnel matters occurring within the city. The department heads and supervisors shall keep the City Administrator informed of current issues and problems within their respective departments so that he or she may adequately advise the Council.
(F) Purchasing. The City Administrator shall exercise control over the fiscal expenditures of all departments and divisions of the city and such appropriations as appear in the annual city budget.
(G) City Clerk-Treasurer. The City Administrator shall perform all duties of the City Clerk and the City Treasurer as required by law where the signature of the City Clerk or City Treasurer is required by law on any document, the execution thereof by the City Administrator shall be deemed required execution thereof by the City Clerk or City Treasurer.
(H) Meetings. The City Administrator shall attend and participate in discussions at all meetings of the Council and other official bodies as directed by the Council. He or she shall be responsible for the preparation of the Council agenda and all related items. The City Administrator shall represent the city at official functions as directed by the Council and maintain good public relations with the citizens of the community.
(2006 Code, § 2.07) (Ord. 85, 3rd Series, passed 11-23-1990)