(A) Regular meetings of both the Planning Board and the Zoning Board of Adjustment shall be fixed for the entire calendar year and set for a certain time and place. Regular meetings shall be scheduled no less than once a month and shall be held as scheduled unless cancelled for lack of application for development to process.
(B) Special meetings may be held at the call of the Chairman or on the request of any two Board members, and which shall be held on notice to its members and the public in accordance with all legal requirements.
(C) No action shall be taken at any meeting without a quorum being present, said quorum to be the majority of the full authorized membership of the Board.
(D) All actions shall be taken by a majority vote of the members of the Board at the meeting except as otherwise required by N.J.S.A. 40:55-D et seq. A member of the Board who was absent for one or more of the meetings at which a hearing was held shall be eligible to vote on a matter upon which the hearing was conducted provided, however, that such Board member certifies in writing to the Board that he or she has read a transcript or listened to a recording of all of the hearings from which he or she was absent.
(E) All regular and special meetings shall be open to the public and notice of all such meetings shall be given in accordance with state requirements.
(F) Minutes of every regular and special meeting shall be kept and shall include the names of the persons appearing and addressing the Board and of the persons appearing by attorney, the action taken by the Board, the findings, if any, made by it and reasons therefor. The minutes shall thereafter be made available for public inspection during normal business hours at the office of the Administrative Officer. Any interested party shall have the right to compel production of the minutes for use as evidence in any legal proceedings concerning the subject matter of such minutes. Such interested party shall be charged a reasonable fee for the reproduction of the minutes as established by ordinance adopted annually by the Township Committee.
(Ord. 945-99, passed 9-13-99)