(A) The City Clerk will maintain a personnel file on each employee. The file will contain the employee's employment application, a copy of every annual review, copies of all letters of commendation or awards deemed relevant by the City Council, copies of verbal and written disciplinary warnings, records pertaining to suspensions and discharge, and any other information deemed relevant by the City Council.
(B) The personnel files are confidential and are not subject to disclosure to the public without a legitimate subpoena or other judicial order. An employee will have the right, upon written request and at reasonable times and places, to inspect and copy all or part of his or her personnel file and to request the City Council to make legitimate additions thereto or deletions therefrom. The personnel files will be maintained in a secure file cabinet, which will be kept locked when not in use. The Mayor and City Council will have free access to the personnel files.
(Ord. 062402A, passed 6-24-2002; Am. Ord. 2005-MC12, passed 10-24-2005; Am. Ord. 2005-MC16, passed 12-12-2005)