(A) The Town Council is responsible to the citizens of the town and for protection and proper use of the Town Hall.
(B) The Town Hall will be available for use by groups and/or organizations, upon application and approval by the Town Council, under the following rules and regulations:
(1) The time or nature of use shall not interfere with the regular business of the town or its Police Department. The regular business of the town and/or its Police Department has priority over all other requests for use;
(2) The use of the building will be strictly confined to the area(s) designated or indicated on the permit. All areas used must be left in satisfactory condition, suitable for regular use;
(3) There is to be at least one representative of the town, approved by the Town Council in advance, during any uses of the first floor of the Town Hall;
(4) The individual signing the application form, or another designated adult representative of the applicant, shall be in attendance throughout the hours and dates of usage, and shall be responsible to the town for the proper conduct of the meeting and proper care of the facilities, pursuant to these rules;
(5) No food or refreshments, and no food service equipment, shall be brought into the building without written permission accompanying the approval of the building use application;
(6) Drinking, using, or possessing intoxicants, or gambling in the Town Hall is specially prohibited;
(7) No furniture or equipment shall be used or moved without express approval on the permit;
(8) No nails, screws, scotch tape, or other materials may be used in or on the floor, walls, curtains, woodwork, blinds, window glass, or equipment without written approval on the permit;
(9) Smoking is prohibited except in designated areas, approved by the Town Council;
(10) The use of obscene or profane language shall not be permitted on the premises;
(11) The Town Council assumes no responsibility for personal belongings of those conducting or attending meetings;
(12) The users shall assume full responsibility and shall reimburse the Town Council for damages or theft to the buildings and grounds or equipment during their use of the Town Hall;
(13) Each organization/group assumes full responsibility for, and assumes all liability for, damage which may arise in case of any accident that may occur during the occupying of the Town Hall. The renter shall furnish the Town Council with a full written report of such accidents including names of witnesses;
(14) No buying or selling of products or services is allowed, and no admission fees may be charged by the users;
(15) Use applications shall be made to the Town Clerk-Treasurer. After determining that the applicant is qualified, the Town Hall is available and the intended activity is in accordance with these rules and regulations, the Town Clerk-Treasurer shall forward the application to the Town Council for final approval;
(16) Applications should be submitted at least three weeks in advance of the use date;
(17) A fee of $25 will be charged to those groups and/or organizations that wish to use the Town Hall on a one-time basis. An annual fee of $25 will be charged for the use of the Town Hall to those organizations that use the Town Hall on a regular basis. Checks to be made payable to the town. The Town Council may waive said fee by Board action; and
(18) The Town Hall will not be rented on Sundays.
(Prior Code, § II.8)