Any person who wants to conduct an event shall apply to the Chief of Police for a permit at least thirty (30) days in advance of the date of the proposed event. The Chief of Police may at his or her discretion, consider any application for a permit to conduct an event which is filed less than thirty (30) days prior to the date such event is to be conducted. The application for such permit shall be made in writing on a form approved by the Chief of Police. In order that adequate arrangements may be made for the proper policing of the event, the application shall contain the following information:
(A) The name of applicant, the sponsoring organization, event chairperson and the addresses and telephone numbers of each.
(B) The purpose of the event, the date when it is proposed to be conducted, the location of the assembly area, the location of the disbanding area, route to be traveled and the approximate time when the event will assemble, start and terminate.
(C) A description of the individual floats, marching units, vehicles, bands, including a description of any sound amplification equipment to be used.
(D) An estimate of the number of participants, vendors, performers, and attendees.
(E) A list of vendors who will be providing food or alcoholic beverages and, if alcoholic beverages are to be provided, the accompanying approval by the Mayor for a temporary event license detailing where alcoholic beverages may be sold and consumed in a public space.
(F) Such other information as the Chief of Police may deem reasonably necessary.
(G) Prior to the issuance of the permit, the applicant shall obtain from the city a business license and shall pay the business license fee, if applicable, as required under the city’s Code of Ordinances.
Each individual participating as vendor shall also obtain a business license from the City of Versailles, although vendors whose sole business in Versailles is participating in city-sponsored events shall be permitted to operate at such event without a business license.
(H) Indemnification. The person seeking a permit for any event shall sign a hold harmless indemnity agreement provided by the city wherein such person(s) shall agree to indemnify the city and hold it harmless from any damage to city property incurred during the event and from any claim made against the city which was incurred during and as part of such event. The person seeking the permit shall also provide a signed hold harmless indemnity agreement from each food and alcohol vendor that will be participating in the event. Events that are not city-sponsored shall also require certificates of insurance from vendors. The City Clerk shall have the authority in his or her reasonable discretion to require such a person to have issued a general liability insurance policy or bond wherein the city is insured with such coverage as determined by the City Clerk.
(I) Conditions of Permit. The person seeking an event permit shall agree to inform other participants of the conditions surrounding issuance of the permit.
(Ord. 2019-8, passed 5-7-19)