(A) (1) The City Clerk/Treasurer/Tax Administrator and each department head shall have the authority to make all small purchases of five thousand dollars ($5,000.00) or less for their respective departments. The City Clerk/Treasurer/Tax Administrator or department head shall obtain two or more quotes from vendors whenever practicable and select that quote most advantageous to the city.
(2) Each department head shall be responsible for all purchases of five thousand dollars ($5,000.00) or less made by any employee under their control. All purchases made under this section shall be documented in writing, be specific as to item purchased, dated, signed by the employee who made the purchase and approved by the department head in writing.
(B) For any item which exceeds five thousand dollars ($5,000.00) but is less than thirty thousand dollars ($30,000.00), the department head shall obtain two or more quotes from vendors, whenever practicable, and for expenditures in excess of five thousand dollars ($5,000.00) the City Council shall select the quote most advantageous to the city. Where two (2) or more local suppliers offer the same product at the same price, the person in charge of procurement may purchase from each vendor on a rotating basis upon approval of the City Council.
(C) A copy of the bill shall be submitted to City Council for their approval. The Mayor shall then review and approve all bills and the City Treasurer shall promptly pay all bills that have been approved.
(Ord., passed 2-19-80; Am. Mun. Order 15, passed 7-5-83; Am. Ord. 5-7-91; Am. Ord., passed 1-5-93; Am. Ord. 2000-28, passed 7-18-00; Am. Ord. 2003-10, passed 4-1-2003; Am. Ord. 2019-26, passed 7-2-19)
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Statutory reference:
Small purchases, see KRS 45A.385