(A) The duties of the City Clerk will be those set forth herein and as set forth specifically in the job description separately adopted by the Mayor and City Council.
(B) The City Clerk shall have custody of all laws and ordinances and shall:
(1) Keep a current journal of the proceedings of the City Council;
(2) Maintain a complete record of all outstanding bonds against the city, showing the number and amount of each, for and to whom said bonds were issued and all other pertinent information in regard to said bonds;
(3) Take possession of all books, papers and all other official records of the city and maintain said records in a safe place;
(4) Have custody of the seal of the city and all written official papers;
(5) Attend the meetings of the City Council and keep a minute record of the proceedings thereof;
(6) Maintain an account of all of the appropriations of the several funds of the city;
(7) Draw, sign and attest all warrants ordered for payment on a particular fund from which the same is payable, and at the end of each month make a report of the amount appropriated to each fund and the amount of warrants drawn thereon;
(8) Attest to the Mayor’s signature when necessary and attach the city seal to all official documents;
(9) Whenever any claim presented by any person has been disallowed by the City Council, notify said claimant of said disallowance by the Council within five days after such disallowance;
(10) Account for all money received in the normal course of city business and keep a proper record of all moneys received, issuing a proper receipt to those parties making payment to the account of the city;
(11) Publish all notices required in the performance of his or her duties and keep a record of all published notices; keep a record of the publisher’s affidavit of said publication if said notices are published in a legal newspaper;
(12) Maintain all books and public records of the city for public inspection by any resident during normal business hours;
(13) Make a notation on all correspondence received as to the date of receipt and convey said correspondence to the appropriate official of the city as soon as possible;
(14) Keep and maintain all other legal papers required to be maintained by city ordinances or by state law; and
(15) Maintain a minute book wherein shall be recorded all of the formal and informal actions of the Mayor and City Council and maintain a record of the various ordinances and resolutions passed by the Council. The minutes of any meeting of the Council shall be written and available for public inspection within ten working days of the meeting or prior to the next convened meeting, whichever occurs earliest, except that an additional ten days shall be allowed for writing and making available for inspection such minutes in the event of the Clerk’s serious illness or an emergency which prevents him or her from writing such minutes and making them available to the general public within ten working days as set forth herein.
(Prior Code, § 1-204) (Ord. 756, passed 8-10-2021)
Statutory reference:
Examination of public records, see Neb. Rev. Stat. § 84-712
Records Management Act, see Neb. Rev. Stat. §§ 84-1201 through 84-1220
Similar provisions, see Neb. Rev. Stat. §§ 17-605, 19-1102 and 19-1104