A. Conference Required: Prior to the formal filing of an application, the applicant shall confer with the administrator or staff to obtain proper forms, information, and guidance.
B. Familiarity With Standards, Goals And Objectives: The applicant shall familiarize himself with the standards of this title, the goals and objectives of the comprehensive plan, and review procedure and submittal requirements, which will affect the proposal.
C. Meeting At Site Or Other Investigations: The preapplication conference may include a meeting at the proposed site and other investigations deemed necessary by the administrator or staff.
D. Neighborhood Meetings: Applicants shall conduct a neighborhood meeting for any proposed subdivision that contains five (5) or more lots. The purpose of such meetings is to obtain input to improve plans and reduce negative comments from neighbors.
1. It shall be the sole duty of the applicant to provide written notice to all property owners or purchasers of record owning property within three hundred feet (300') of the exterior boundary of the property subject to the application. In lieu of a neighborhood meeting, evidence can be submitted that the applicant spoke with or provided information to all property owners within 300'.
a. Notification of the neighborhood meeting shall be sent by US mail to all property owners within 300' of the site of the proposed application a minimum of 10 days prior to the neighborhood meeting.
b. Notice of a neighborhood meeting shall be in addition to, and not combined with, notices already required by this chapter, and shall include the date, time, location, and purpose of the neighborhood meeting.
2. The meeting shall be held at a time when most neighbors can attend.
3. The meeting shall be on the property subject to the application; at a nearby available public meeting place including, but not limited to, a fire station, library, school, or community center; or at a location with suitable meeting facilities if such facilities are within a one-mile radius of the nearest public meeting place. Meetings can also be on a virtual platform.
4. The neighborhood meeting shall be conducted prior to acceptance of the application. The neighborhood meeting shall not be conducted earlier than six (6) months prior to the acceptance of the application.
5. The purpose of the neighborhood meeting shall be to review the proposed project and discuss neighborhood concerns, if any.
6. Each application should include a Summary of the Meeting that includes the location, date, time of the meeting; mailing list; a summary of the comments received at the meeting; and, a list of persons attending.
(Ord. 10-06, 8-23-2010; amd. Ord. 2023-01, 7-10-2023)