(A) Open books and records.
(1) The city shall have the right to inspect and analyze at any time during normal business hours at the nearest office of an owner or operator of facilities, or, if such office is not in the city, then at such other location in the city as the city may reasonably designate, all books, receipts, maps, records, codes, programs, and disks or other storage media and other like material reasonably appropriate in order to monitor compliance with the terms of this chapter or applicable law, where the owner or operator shall have the burden of showing that such materials are not reasonably appropriate. This includes not only the books and records directly relevant to enforcement of this chapter or the owner or operator's franchise agreement that are held by the operator, but any books and records held by an affiliate, or any contractor, subcontractor or any person holding any form of management contract for the facilities in the public rights-of-way to the extent such books or records relate to the facilities. An owner or operator is responsible for collecting the information and producing it at a location as specified above. The city shall provide the owner or operator with advance notice stating the types of records sought to be reviewed and the reason for such review.
(2) Access to an owner or operator's records shall not be denied on the basis that said records contain "proprietary" information. Any confidential information received by the city shall remain confidential insofar as permitted by the Iowa Open Records Act, Iowa Code Ch. 22, and other applicable state and federal law.
(B) Records required. An owner or operator of facilities in the public rights-of-way shall at all times maintain:
(1) A full and complete set of plans, records, and "as built" maps showing the exact location of all equipment installed or in use in the city, exclusive of customer service drops.
(2) A file showing its plan and timetable for future major construction of the facilities.
(C) Voluminous materials. If any books, records, maps or plans, or other requested documents are too voluminous, or for security reasons cannot be copied and moved, then an owner or operator of facilities in the public rights-of-way may request that the inspection take place at some other location, provided that:
(1) The owner or operator must make necessary arrangements for copying documents selected by the city after review; and
(2) The owner or operator must pay all travel and additional copying expenses incurred by the city in inspecting those documents or having those documents inspected by its designee, as charges incidental to the enforcing of the owner or operator's franchise or other authorization for use of the public rights-of-way.
(Ord. 2015-20, passed 11-10-2015)