(A) In the event of any purchase for which the purchasing agent, or the Village Council, anticipate a total village obligation of $20,000 or more, sealed bids shall be solicited. This requirement for sealed bids shall not, unless the Village Council determines otherwise by motion or resolution, apply to inter-governmental contracts, contracts for professional services, contracts for emergency repairs, contracts for employment, or contracts for assessment on property appraisal services.
(B) (1) In addition to the requirements of § 32.07, any request for bids for purchases of $20,000 or more, after having been developed by the department head responsible for the purchase or such other person as shall be designated by the Village Council, and shall be approved by the Village Superintendent and/or the Village Council.
(2) The request for bids shall contain the following information:
(a) Deadline to submit bids;
(b) Date, time, and place that bids will be opened;
(c) Address to which bids are to be submitted; and
(d) A statement that the Village Council reserves the right to accept or (reject any or all bids), to waive informalities or errors in the bidding process, and to accept any bid deemed to be in the best interest of the village, including bids that are not for the lowest amount.
(C) The request for bids shall require interested bidders to provide the following information as appropriate:
(1) Description of services or goods desired;
(2) Desired delivery or commencement date;
(3) Desired termination date;
(4) Bidder’s qualifications;
(5) Warranties;
(6) References;
(7) Performance bond (where required);
(8) Acquisition costs, fees, or other village financial obligations; and
(9) Other information as deemed necessary and appropriate by the Village Superintendent and/or the Village Council.
(2005 Code, § 7.020) (Ord. 2-80, passed 7-9-1980; Ord. 94-1, passed 2-1-1994)