(A) Sealed bids. Sealed bids shall be submitted only to the office of the purchasing agent on the prescribed forms, on or before the date and time specified for the receipt of bids or proposals in the invitations to bid and bidding instructions. Bids shall be marked as to the time and date received at the office of the purchasing agent by him or her or someone in his or her office. Only bids marked “sealed bid” with the name of the article or proposal, and the vendor’s name on the outside of the envelope, shall be considered, unless waived as herein provided.
(B) Opening. Bids shall be publicly opened by the Village Clerk and the purchasing agent or his or her assistant at the time and place specified in the invitation to bid and bidding instructions. All persons interested shall be allowed permission to be present, and the total amount of each bid shall be read aloud by the Clerk, or purchasing agent, or their assistant, as well as, in appropriate cases, the unit cost of each substantial item making up the total amount of each bid. All bids and specifications and invitations to bid shall be preserved and available for public inspection at the office of the purchasing agent for a period of not less than one year from the date bids were submitted, with respect to any specific commodity or proposal.
(C) Tabulation. A tabulation of all bids shall be made by the purchasing agent and be available for public inspection.
(D) Analysis. The purchasing agent shall examine all bids to select the lowest responsible bidder.
(2005 Code, § 7.009) (Ord. 2-80, passed 7-9-1980)