(A) The Historic District Commission shall conduct at least one regular meeting in each calendar quarter at a time and place designated and published in advance. Special meetings shall be conducted whenever required by the Village President, the Village Superintendent, the Chairperson of the Commission, by two members of the Commission, or by two members of the Village Council.
(B) At its first regular meeting in each calendar year, Commission members shall by majority vote select as its officers a Chairperson, a Vice-Chairperson, and a Secretary. Officers shall serve for a term of one year, and may serve successive terms. The Chairperson shall preside at all meetings of the Commission, and in the absence or disability of the Chairperson, the Vice-Chairperson shall preside. The Secretary shall take minutes at all meetings. In the absence or disability of the Secretary, an acting Secretary shall be appointed by the Chairperson or Vice-Chairperson. The Commission shall adopt such rules for minimum attendance of its members at meetings as it deems appropriate, shall determine violations of its attendance rules, and may request the Village President to declare a member’s office vacant. The Commission may adopt such additional rules and regulations for the conduct of its business and of its meetings as it deems appropriate.
(C) Three members shall constitute a quorum for conducting a meeting of the Commission.
(D) Notices of regular and special meetings of the Commission, including an agenda of matters to be considered, shall be announced and published in advance as required by law and by this subchapter. Interested persons shall be given a reasonable opportunity to be heard on any matter under consideration by the Commission before a decision is rendered.
(E) Minutes of all regular and special meetings of the Commission shall be in writing and shall be delivered to the Village Clerk. Copies of minutes shall promptly thereafter be distributed to the Village President, to the Village Council, to the Village Superintendent, or the Building Official, and to such other village officers and department heads as the Village Superintendent may designate. The minutes shall identify each historic district and/or district resource considered at a meeting, shall specify the discussion, and arguments presented and the findings of fact, decisions, and recommendation of the Commission with respect thereto.
(2005 Code, § 271.004) (Ord. passed 5-10-1967)