(A) It is the responsibility of the head of the department to act as or designate a steward for each piece of property. Generally, the steward would be the person who has routine control and use of a given piece of property. The steward shall do the following:
(1) Answer questions regarding the location, availability, condition, and usage of the specific asset or assets for which he or she is responsible;
(2) Arrange appropriate preventative maintenance or essential repairs for any capital asset which are necessary to keep the asset in good working order;
(3) Ensure that the asset is used for the purpose for which it was intended and that there is no personal or unauthorized use;
(4) Report to the department head and City Manager or Mayor any property damage or theft of any capital asset; and
(5) Serve as the department contact for the named item during the physical inventory process.
(B) Upon receipt of a new capital asset, the department head or his or her designee shall:
(1) Record the receipt of any new assets;
(2) Examine the new asset to make certain that no damage was incurred during shipment; and
(3) Inspect the asset to assure that the asset was received in working order.
(Ord. 2005-16, passed 12-12-05)