(A) The City Manager and the Clerk-Treasurer are authorized to obtain a credit card in the name of the city for the purpose of acquiring supplies and services on behalf of the city. Both the City Manager and the Clerk-Treasurer shall be authorized to use the credit card for the purposes set out herein, as well as a city employee with specific authority from the City Manager or the Clerk-Treasurer.
(B) The following policy and procedures shall apply in the use of this credit card and the payment of the resulting obligation:
(1) The card shall not be used for any purchase of service or supply in a transaction amount which exceeds $1,000 without a purchase order.
(2) The card shall never be used for any purchase of service or supply which does not directly serve to benefit the city.
(3) The card shall have a credit limit of $15,000 which shall not be increased without the express permission of the City Council.
(4) Within 72 hours of the purchase, the employee using the credit card shall provide the Clerk-Treasurer with the credit card receipt, signed and dated by the employee.
(5) The employee shall be responsible for payment of any interest or penalty charges incurred on the credit card as a result of belated submission of receipts by that employee.
(Ord. 2004-03, passed 3-8-04; Am. Ord. 2008-18, passed 12-22-08; Am. Ord. 2015-06, passed 10-26-15; Am. Ord. 2019-08, passed 9-9-19)