Now, therefore, the Clerk-Treasurer directs as follows:
(A) All erroneous or irregular variances, losses, shortages, or thefts of the city funds or property, or funds or property the city holds in trust, shall be reported to the Clerk-Treasurer or his or her designee promptly.
(B) It will be the policy of the Clerk-Treasurer to report to the State Board of Accounts any erroneous or irregular variances, losses, shortages, or thefts of cash in excess of $500, except for inadvertent clerical errors that are identified timely and promptly corrected with no loss to the city.
(C) It will be the policy of the Clerk-Treasurer to report promptly to the State Board of Accounts any erroneous or irregular variances, losses, shortages, or thefts of non-cash items in excess of $2,000, estimated market value, except for those resulting from inadvertent clerical errors or misplacements that are identified timely and promptly corrected with no loss to the city, and except for losses from genuine accidents.
(D) All city elected officials are asked, and all city employees and agents are directed to comply with this policy, and the Common Council is asked to endorse it.
(Ord. 2016-22, passed 12-12-16)