(a) Purpose and Scope. The purpose of this section is to prescribe the procedure for clearing all employees who separate from employment by resignation, retirement, separation to enter military service, transfer to another agency, or removal; for clearing employees who take temporary leave, maternity, indefinite period of suspension or period of approved leave without pay for more than thirty days; and for effecting absentee clearance (separation by correspondence or death). This section is applicable to all Municipal organizations.
(b) Policy. All supervisors will attempt to retain employees who will promote the efficiency and protect the interest of the Municipality. However, if retention is not possible, the supervisor will process the separation.
(d) Responsibilities.
(1) The employee shall:
A. Notify the supervisor of intent to separate at least two weeks before separation date.
B. When clearing, return all Municipal property charged to him. The employee will reimburse the Municipality for any lost or damaged property for which he is responsible. Otherwise, the cost of the property will be deducted from his final check.
(2) Supervisors shall:
A. Initiate action to recover any Municipal property from the separating employee.
B. If the employee is not available to clear, ensure that a clearance is processed.
C. Ensure that the employee received counseling when clearing and all personnel records are accurate before processing the separation.
D. Ensure that the employee has the forms and records needed to apply for State Unemployment Compensation, conversion of insurance, and other eligible benefits after separation.
E. Maintain this section in a current status and review it annually.
F. Ensure that certified time cards for separated employees are delivered to the Finance Officer no later than 1000 hours on the workday following the separation.
(3) The Finance Director will ensure that payroll deductions are made for legitimate Municipal claims against the employee from any pay due. If the amount due the Municipality exceeds the amount of the employee's final pay, he will be billed for the amount due. If the exact amount due the Municipality cannot be determined immediately, the employee's paycheck will be held, not to exceed thirty days, to determine the exact amount.
(Ord. 436. Passed 9- 23-77.)