(a) Purpose and Scope. The purpose of this section is to prescribe policies and instructions governing hours of duty and scheduled workweek of employees.
(b) Definitions.
(1) “Administrative workweek” means a seven consecutive calendar day period for computation of pay which begins Sunday morning and extends to Saturday midnight.
(2) “Basic workweek” means five eight-hour workdays, Monday through Friday, with two consecutive days off, being Saturday and Sunday.
(3) “Shift work” means a five-day, forty-hour shift during an administrative workweek, beginning and ending at the same time each day, i.e., 0800 to 1700 hours.
(4) “Uncommon tour of duty” means any scheduled forty-hour work week, which includes Saturday or Sunday as a regular workday.
(c) Responsibilities.
(1) The Manager retains the authority to approve all uncommon tours of duty for employees.
(2) Supervisors are delegated the authority to:
A. Approve variations of the forty-hour workweek for educational purposes.
B. Provide policy interpretation and guidance on hours of duty and the scheduled workweek for employees.
C. Maintain this section in current status and review it annually.
D. Record all approved uncommon tours of duty.
(d) Procedures.
(1) Variations of workweek. A variation of the forty-hour workweek for educational purposes; a special tour of duty of not less than forty-hour workhours to permit an employee to take one or more courses in a college, university, or other educational institution may be authorized when it is determined that:
A. The courses being taken are not training courses for which duty time is authorized.
B. The rearrangement of the employee’s tour of duty will not appreciably interfere with the accomplishment of the work required to be performed.
C. Completion of the courses will equip the employee for more effective career employment.
D. No additional payroll costs will be incurred as a result of the rescheduling, unless the employee is scheduled full time to an uncommon tour of duty.
(2) Changing tours of duty. When possible, assignments to tours of duty will be scheduled in advance over periods of not less than one week. When work must be performed on weekends on a continuing basis, the workweek will be changed to meet the situation rather than relying on overtime. Ordinarily, after a workweek has begun, the supervisor will not change an employee’s nonworkdays to meet work emergencies. Frequent changes in scheduled time and fluctuations from day to night work will be avoided. When changes are necessary, it is desirable that employees remain on the same shift for a minimum of two weeks.
(3) Duties related to job assignment. Duties associated with the performance of a job are considered assigned duties and time for performance will be included in the scheduled workhours.
(Ord. 436. Passed 9-12-77.)
(4) Employment of minors. The Ohio Revised Code provides special consideration for hours of work for minors. Supervisors will abide by the Ohio Revised Code in the employment of minors.
(Ord. 1186. Passed 6-12-00.)
(5) Rest periods.
A. Short rest periods during the daily tour of duty may be granted when it will result in positive benefits to the Municipality. Supervisors will determine rest periods for their employees when one of the following applies:
1. Protection of employee’s health by temporary rests from hazardous work or work that requires continual or considerable physical exertion.
2. Work in confined spaces or in areas where normal personal activities are restricted.
3. Where an increase in or maintenance of high quality or quantity production can be attributed to the rest period.
B. Rescheduling of rest period will be governed by the following:
1. The rest period cannot be a continuation of the lunch break under any circumstances.
2. The aggregate rest period may not exceed ten minutes during each four continuous hours of work. If the period from the beginning of work to the lunch break is less than four hours, a rest period may be granted only in very unusual circumstances.
(6) Lunch break.
A. Lunch breaks during which the employee is entirely free of duties connected with his/her job cannot be considered duty for which compensation is payable.
B. During overtime:
1. Personnel performing overtime work during the workweek will be allowed to work a maximum of three hours after the normal eight-hour tour of duty, without a lunch break.
2. Personnel working four hours overtime on a non-workday may work any four consecutive hours during the overtime shift and no lunch break is required.
3. Supervisors are authorized to adjust workhours and make exceptions to the policy in case of an emergency.
(Ord. 436. Passed 9-12-77.)
(7) Holiday observance.
A. The administrative workweek begins on Sunday and ends on Saturday.
B. For an employee having Monday through Friday tour of duty, basic workweek, Sunday is the first nonworkday, and Saturday is the second nonworkday. When the holiday falls on one of the regular workdays, observe it on that day. Example: (The day underlined indicated the day off in lieu of the actual holiday):
Tour of Duty | Normal Day Off | Holidays Falls On | Days off Will Be |
Mon. - Fri. | Sun. - Sat. | Sun. | Sat., Sun., Mon. |
Mon. - Fri. | Sun. - Sat. | Sat. | Fri., Sat., Sun |
(Ord. 811. Passed 12-15-87.)
C. Paid holidays to be observed are:
New Year’s Day
Martin Luther King Day
President’s Day
Memorial Day
Independence Day
Labor Day
Columbus Day
Veterans’ Day
Thanksgiving Day
Friday After Thanksgiving
Christmas Day
Personal Day*
Personal Day
* Usually employee’s birthday, but may be taken at employee’s discretion with the supervisor’s approval.
(Ord. 1301. Passed 9-8-03.)