(A) GRANT APPLICATION AND ADMINISTRATION. The School District may apply for grants to assist in the funding of the construction of school buildings; however, any transfer of responsibilities grant agreement with the State of Alaska shall identify the City of Unalaska as the entity with responsibility for grant administration. The City shall administer any grant related to the construction of school buildings.
(B) SITE SELECTION. The City Council shall approve the location of school buildings based on due consideration to the recommendations of the School Board. The School District's recommendations shall be accompanied by a written report which shall consider population, school enrollment, transportation, the relationship of the proposed sites to other community facilities, multiple use of the building for community purposes, site development costs, a proposed purchase agreement between the School District and any landowner from whom property is proposed to be purchased, and other appropriate criteria and data.
(C) DESIGN AND CONSTRUCTION BUDGETING. Funds shall not be expended on the design or construction of a school building unless the funds have been included in the City's Capital Improvement Program and unless the funds have been appropriated for the design or construction or remodeling of the school building by the City Council.
(D) SELECTION OF CONSTRUCTION CONSULTANTS AND DESIGN PROFESSIONALS.
(1) The City Council shall approve or disapprove the persons proposed by the School Board to provide consultant or design services in connection with the construction of any school buildings. The School Board shall submit to the City Council a recommendation in the form of a written report. The report shall set forth the selection procedure, the selection criteria and the reasons for the School Board's selection. This report shall include all professional services contracts relating to the design of the building. The contracts shall define how compensation for the professional services is to be calculated. The contracts shall set forth the relationship of the design professional or consultant to the School Board, the School Superintendent, the City Council and the City Manager during all phases of design and construction. The contracts shall establish the maximum costs applicable to the design and construction phases of the project. The contracts shall contain a date for substantial completion of the design and construction of the project and include dates for completion of defined milestones.
(2) The City Council shall report its action on the School Board's selection and proposed contract to the School Board. Any disapproval of any design professional or consultant selected by the School Board shall be in writing and state the reasons for the disapproval.
(E) DESIGN APPROVAL. The School Board, with the services of a design professional, shall develop and submit to the City Council for approval or disapproval a preliminary design with a detailed cost estimate that is within the capital program budget allocation. If the City Council approves the preliminary design, the School Board shall develop and submit to the City Council, for approval or disapproval, and to the Department of Public Works for coordination purposes, a final design including bidding documents, proposed contract conditions, and general requirements along with a detailed cost estimate within the capital program budget allocation. Following final design approval, the City Council shall approve any significant design changes that are made prior to bidding the project. If the City Council disapproves of any design or design change, such disapproval shall be in writing and shall include the reasons for such disapproval.
(F) CONSTRUCTION MANAGEMENT. If the City Council approves of a final design, the Department of Public Works shall invite and award bids and oversee construction of the building. During construction, the School Superintendent or designee may attend site coordination meetings. Any significant changes in design made during construction involving change orders in excess of ten thousand dollars ($10,000) shall be forwarded by the City Manager or designee to the School Superintendent or designee for review and comment. Any design change which alters the intended educational use of any portion of the building shall be submitted to and approved by the School Superintendent or designee. If the School Superintendent or designee fails to act to either approve or disapprove the proposed design change within forty-eight (48) hours of submittal by the City, such design change may be considered approved, and the City may proceed to implement the design change.
(Am. Ord. 2004-04, passed 3-9-04)