(A) This section applies only when a citizen participation plan is required by this zoning code.
(B) The applicant shall provide a written report on the results of his, her or their citizen participation effort prior to the notice of public hearing. This report shall be attached to the staff report submitted to the Planning and Zoning Commission.
(C) At a minimum, the citizen participation report shall include the following information:
(1) Details of the techniques the applicant used to involve the public, including:
(a) Dates and locations of all meetings where citizens were invited to discuss the applicant’s proposal;
(b) Content, dates mailed and numbers of mailings, including letters, meeting notices, newsletters and other publications;
(c) Where residents, property owners and interested parties receiving notices, newsletters or other written materials are located;
(d) The number of people that participated in the process; and
(e) The percentage of those notified that participated in the process.
(2) A summary of concerns, issues and problems expressed during the process, including:
(a) The substance of the concerns, issues and problems;
(b) How the applicant has addressed or intends to address concerns, issues and problems expressed during the process; and
(c) Concerns, issues and problems the applicant is unwilling or unable to address and why.
(Ord. 2012-04, passed 12-5-2012)