(a) Committee appointments. Standing committees of the village are appointed by the Village President, subject to confirmation by the Village Board. The committees listed in subsection (b) below shall consist of not less than three members. The appointments to each committee shall be made at the annual organizational meeting of the Village Board. Standing committees shall review such matters as may be referred to them by the Village Board, and shall submit recommendations for Board action.
(b) Committees established. The following standing committees are established.
(1) Streets Committee (sidewalks, lights, sewer, and water).
(2) Business Development Committee (commercial development and tax incremental financing).
(3) Finance Committee (finance, licenses, and insurance).
(4) Health and Welfare Committee.
(5) Planning and Housing Committee (zoning, land divisions, and easements).
(6) Parks and Recreation Committee (parks, public property, recreation, and safety).
(7) Fire Board.
(c) President to designate Chairpersons; committees-of-the-whole; special committees.
(1) The Village President shall designate the Chairperson of standing committees. All committee appointments, except designation of the Chairperson, shall be subject to confirmation by a majority vote of the Board.
(2) All Trustees shall serve on at least one standing committee. The Village President shall be an ex officio member of each standing committee, or may be appointed to serve as a member of a specific committee.
(3) The Village President may declare the entire Board a committee of the whole for informal discussion at any meeting or for any other purpose, and shall ex officio be the Chairperson of the same.
(4) The Village President may, from time to time, appoint such special committee or committees as he or she deems advisable, or as provided for by motion or resolution by the board stating the number of members and object thereof to perform such duties as may be assigned to them. All special committees shall cease to exist after the April Board meeting unless reappointed by the Village President or extended by the Village Board.
(d) Committee reports.
(1) All committees are subunits of the Village Board and perform no executive or administrative village function other than as specifically authorized by ordinance or policy adopted by the Village Board.
(2) Each committee shall give the full Board a report on all matters referred to it. Such report shall recommend a definite action on each item and shall be approved by a majority of the committee. Each committee report shall include the date, time, and place of the meeting, and the members attending. Each such committee report, verbal or written, is deemed to be the product of the entire committee, whether any item therein is approved unanimously or not. Each such report should provide all necessary historical background to familiarize the Board with the issue.
(3) If a committee member in a particular committee disagrees with the position taken by the committee on an issue, such member may address the Board with the minority position. The Board shall permit one committee member supporting the majority position equal time to address the Board on such issue.
(e) Ambiguity of committee authority. In case of ambiguity or apparent conflict between the preceding definition of committee authority and a definition, in these ordinances, of the authority of a village officer, employee, board, or association, the latter shall prevail.
(f) Cooperation of village officers. All village officers shall, upon request of the Chairperson of any committee, confer with the committee, and supply such information as the committee may request upon any pending matter. A committee shall not assume responsibility for the administration of any village department.
(Prior Code, § 2-2-4)