(A) Review for completeness.
(1) Initial review. The Community Development Director shall review each application for completeness and accuracy before it is accepted as being complete and officially filed.
(2) Basis for determination. Community Development Director acceptance shall be based on full compliance with the provisions of the Map Act and this chapter.
(3) Notification of applicant. Within 30 calendar days of application acceptance, the Community Development Director shall inform the applicant in writing that the application is complete and has been accepted for processing or that the application is incomplete and additional information is required.
(4) Submittal of additional information.
(a) For an application deemed incomplete, the time used by the applicant to submit the required additional information shall not be considered part of the time within which the determination of completeness for resubmitted materials shall occur.
(b) The additional required information shall be submitted in writing.
(B) Referral of application. Within ten days of accepting a complete application, the Community Development Director shall forward an application for a tentative map to the City Engineer, the Board of Public Utilities, the Fire Chief and such other city departments or other public agencies as may be affected or concerned with the results of the proposed subdivision.
(C) Staff report. A staff report for a proposed tentative map shall be prepared in the following manner.
(1) City Engineer evaluation. The City Engineer shall provide the Community Development Director with a written report to the Planning Commission, as to whether the application conforms to the provisions of this title and the Map Act.
(2) Community Development Director recommendation. The Community Development Director shall make a recommendation as to whether the application should be approved, conditionally approved, or denied.
(3) Report. The Community Development Director shall provide a written report to the Planning Commission, incorporating the City Engineer's report, affected department(s) considerations and comments, and the Community Development Director's recommendation.
(4) Distribution. The staff report shall be furnished to the applicant at the same time it is provided to the Planning Commission, but always at least three days prior to a hearing or action on the map.
(Ord. 15-12, passed 12-15-2015)