(A) Definitions. The words TRAVEL and ENTERTAINMENT as used herein shall have the same meanings as set forth in the Local Government Travel Expense Control Act (Public Act 099- 0604), as it may be amended from time to time.
(B) Maximum reimbursement. Starting on January 1, 2017, the city shall only reimburse expenses for travel, meals and lodging up to $5,000 per individual per year. Only travel, meals and lodging directly related to the city’s business are reimbursable.
(C) Reimbursement. By January 1, 2017, the city shall create a standardized form for reimbursing individuals for travel, meals and lodging that will include, at a minimum, the following:
(1) An estimate of the cost of travel, meals, or lodging if expenses have not been incurred or a receipt of the cost of the travel, meals, or lodging if the expenses have already been incurred;
(2) The name of the individual who received or is requesting the travel, meal, or lodging expense;
(3) The job title or office of the individual who received or is requesting the travel, meal or lodging expense; and
(4) The dates or dates and nature of the official business in which the travel, meal or lodging expense was or will be expended.
(D) Standardized form. Starting on January 1, 2017, all employees, officers, and members of the City Council of the city shall fill out the standardized form described in division (C) for all travel, meals, or lodging that shall be reimbursed.
(E) Exceeding maximum reimbursement. After March 1, 2017, expenses for travel, meals, and lodging of any officer or employee that exceeds the maximum allowed under division (B) hereof, may only be approved by roll call vote at an open meeting of the City Council for the city.
(F) Alderman expenses. After March 1, 2017, expenses for travel, meals, and lodging of any alderman or Mayor may only be approved by roll call vote at an open meeting of the City Council for the city.
(G) Exclusions. The city shall not reimburse any employee, officer or member of the City Council for any entertainment expense.
(Res. 2016-29, passed 12-19-2016)