(a) Each full-time employee shall be entitled to take earned vacation after the completion of six (6) months of full time employment. Vacation shall be earned from the start of employment according to the following schedule:
Applicable Employment Period | Annual Hours Accrual of Vacation | Per Pay Period |
Start Date through 4th year of service | 80 hours | 3.076 hours |
During 5th through 7th Year of service | 96 hours | 3.692 hours |
During 8th through 12th Year of service | 120 hours | 4.615 hours |
During 13th through 14th Year of service | 136 hours | 5.230 hours |
During the 15th through 19th Year of service | 160 hours | 6.153 hours |
During 20th year of Continuous service and thereafter | 200 hours | 7.962 hours |
(b) In addition to earned vacation leave under this provision, sick leave accrued above seventy-five (75) days may be converted to vacation leave according to a provision of Section 151.05(d).
(c) All eligible employees are expected to take a minimum of five (5) days of vacation each year. Probationary full-time Employees may use five days of vacation after six months of employment and with departmental approval. The remaining vacation leave will be granted upon their first anniversary date. If an employee is denied vacation time due to departmental needs the City Manager may authorize a six-month carry over of vacation time.
(d) The maximum vacation balance shall not exceed an amount equal to twice what the employee can accrue in one (1) year.
(e) After completion of twelve (12) months of employment with the City of Trotwood:
(1) All prior full-time service with the State of Ohio or any political subdivision of the State of Ohio including active duty or active duty for training with the Ohio Army of Ohio Air National Guard; and/or
(2) Up to four (4) years active duty with the armed forces of the United States with honorable discharge there from,
shall be counted as service with the City of Trotwood for purposes of computing vacation leave.
(f) The City Manager may elect to count prior service with any other state or political subdivision of a state and/or service with agencies of the Federal Government as service with the City of Trotwood for purpose of computing vacation leave. Eligible employees shall present documentation of said prior service within sixty (60) days after commencement of employment or the effective date of this section, whichever is later.
(g) All vacation leave must be approved in advance by the Department Head and shall be administered according to the City's Rules and Regulations at least one week prior to the vacation.
(h) Any employee who has vacation leave in excess of the amount allowed at the end of a calendar year, shall lose the hours of vacation leave in excess of the amount allowed.
(i) Select management level personnel may be eligible to cash-out up to forty (40) hours of vacation annually by December 31 of each year. Affected personnel must make the request to the City Manager no later than November 15 of each year. The cash-out rate would be on a one-to-one ratio and staff must maintain a balance of no less than eighty (80) hours. Employees not expressly iformed of their eligibility to cash-out vacation time shall be deemed ineligible for compensation for unused vaation hours.
(Ord. 08-24. Passed 6-3-24.)