(a) Regular Meetings. In accordance with Charter Section 3.8 (Meetings), Council shall meet regularly at such times as may be prescribed by its rules but not less frequently than once each month. Council hereby reaffirms its rules for the scheduling of regular meetings at the first and third Monday of each calendar month at 7:30 p.m. in the Council Chambers of the Trotwood Government Center. In the event that a Monday shall fall upon a holiday, Council, by a majority vote, shall determine the best available day following such a regularly-scheduled Monday meeting and shall utilize that day as its regularly-scheduled meeting subject to provisions of notice as set forth in Charter and Ohio R.C. 121.22.
(b) Boards and Commissions. The City's boards and commissions shall also have regularly-scheduled meetings as prescribed by Council from time to time.
(c) Special Meetings. Pursuant to Charter Section 3.8 (Meetings), special meetings may be called by the Mayor or any three Councilmembers on twelve hours notice served on each member personally or left at his usual place of residence. The purpose of a special meeting shall be stated in the notice and no other business shall be transacted at such meeting.
(1) Pursuant to Ohio R.C. 121.22(F), a public body shall not hold a special meeting unless it gives at least twenty-four hours' advance notice to the news media that have requested notification, except in the event of an emergency requiring immediate official action. In the event of an emergency, the member or members calling the meeting shall notify the news media that have requested notification immediately of the time, place and purpose of the meeting.
(2) However, it is the belief of the City that its Charter, under the Home Rule Power of the Ohio Constitution, supersedes Ohio R.C. Section 121.22 requiring twenty-four hours' notice as opposed to twelve hours' notice as set forth in Charter Section 3.8. Therefore, the City does hereby establish its rule to call special meetings by its Mayor or any three members of Council on twenty-four hours' notice served on each member personally or left at his usual place of residence. The purpose of a special meeting shall be stated in the notice and no other business shall be transacted at such meeting, as set forth in Charter Section 3.8.
(d) Notification. The City hereby establishes a rule that any person may, upon request and payment of a reasonable fee in the amount as set forth by Council from time to time, obtain reasonable advance notification of all meetings in which any specific type of public business is to be discussed. In addition, those who request advance notification of all meetings shall provide self- addressed stamped envelopes to the Municipal Clerk, for advance notification pursuant to Ohio R.C. Section 121.22(F).
(1987 Code Sec. 30.03)